Sr. Proposal Manager

What is the Opportunity?

Reporting to the Preconstruction Director, the Sr. Proposal Manager will be responsible for managing, developing and writing Request for Qualifications (RFQs), Request for Proposals (RFPs), Expression of Interests (EOIs) and Market Sounding submissions for major infrastructure projects in Western Canada and the Western United States. The Sr. Proposal Manager will have strong technical writing skills and the ability to work in a deadline-driven environment. As part of the pre-construction team, the Sr. Proposal Manager will work closely with internal and external stakeholders to develop high-quality submissions to secure new work. Time allocation for this position is approximately 70% reading/writing/editing/formatting and 30% organizational and proposal management activities. This position will be based from Aecon’s office in Kent, Washington. There will be travel required for meetings; industry events; and coordination of teaming events.

What You'll Do Here: 

• Manage and develop Aecon’s formal submissions in response to RFQs, RFPs, EOIs, and Market Soundings 

• Lead large proposals with multiple external joint venture (JV) partners 

• Oversee and manage the work of the proposal coordinator and other proposal support staff; 

• Schedule and lead proposal meetings, including working groups and pink, red and gold reviews 

• Develop proposal calendars, responsibility matrices and proposal templates 

• Write, edit and format proposal sections, management plans, resumes and project sheets

• Assign, track and ensure timely delivery of proposal content from internal and external partners

• Research relevant statistics (e.g. tracking previous project experience and work history), project work plans and other sources of information to extract relevant content 

• Support additional content development from subject matter experts and site personnel 

• Ensure that all content supplied by the team is compliant with the proposal requirements 

• Organize and schedule team meetings, prepare meeting agendas and take meeting minutes 

• Print, package and deliver final proposal submissions or submit electronically as required 

• Manage SharePoint or other document management systems (e.g., OneDrive) 

• Perform data entry to maintain accuracy of pursuit reports and scheduling 

• Work with graphic designers to develop JV logos, team branding, binder and tab designs, proposal graphics 

• Ensure binders, USBs, tabs, covers and other materials are ordered and available for final assembly of proposals