Administrative Assistant

Administrative Assistant

Reports to: Office Manager

Position Summary:

Provides administrative support to the School President and Admissions Department or to a Department Director. Duties include general clerical, receptionist, and project based work. The incumbent projects a professional, company image through in-person and telephone interaction.

Essential Duties and Responsibilities:

• Answers telephones and transfers to appropriate staff member
• Meets and greets clients and visitors
• Creates and modifies documents using Microsoft Office
• Performs general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing
• Maintains hard copy and electric filing system
• Signs for and distribute UPS/Fed Ex/ Airborne packages
• Researches, prices, and purchases office furniture and supplies
• Coordinates and maintains records for staff office space, phones, parking, company credit cards, and office keys
• Sets up and coordinates meetings and conferences
• Maintains and distributes staff weekly schedules
• Supports staff in assigned project based work
• Other duties as assigned
• Regular and reliable attendance

Skills/Competencies/Qualifications:

• Basic reading, writing, and arithmetic skills
• Knowledge of Microsoft Office
• Professional verbal and written communication skills; telephone protocol
• Ability to type 50 wpm

Classification: Non-exempt

Work Hours: Twenty per week but may vary daily, and evening and weekend hours may be required

Travel: None

Working Environment: Interior/Office