Job Description
JOB SUMMARY
Provides administrative support to nonexecutive employees or groups in the organization. Uses business software applications (e.g., word processing, presentation and spreadsheet) to prepare correspondence, reports, presentations, agendas, minutes, etc. Receives, screens and directs incoming calls, visitors, mail and email. Maintains files, records, calendars and diaries. May arrange business travel, coordinate meeting arrangements, and/or track expenses.
EDUCATION AND EXPERIENCE
- High School Diploma or GED (Required)
- In lieu of the above education requirements, an equivalent combination of education and experience may be considered.
- Four (4) or more years Experience in a related field (Required)
- No Licensure or Certification Required.
JOB REQUIREMENTS
- Attention to Detail
- Relationship Management
- Organizational Knowledge
- Organizational Skills
- Time Management
- Written and Verbal Communication
- Confidentiality
- Must be reporting within 3 levels of a C-Suite position
- Maintains management's appointment schedule by planning and scheduling meetings, conferences, teleconferences, travel, and other activities
- Works closely with Company management to keep them informed of upcoming commitments and responsibilities and following up appropriately
- Successfully completes critical aspects of all deliverables with a hands-on approach, including drafting letters, and maintaining files
- Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures
- Answers and screens incoming telephone calls and correspondence and arrange conference calls, including virtual
- Handles invoicing management for team/department/manager, etc. utilizing company's processes and systems
- Plans, executes, and facilitates events for the site/department/team/manager, etc.
- Orders office supplies
- While this job description aims to provide a comprehensive overview of the role, it may not detail every task or responsibility required.
CORE COMPETENCIES
CHANGE AGILITY (LEVEL 1 DEVELOPING):
Identifies, initiates, and adapts to organizational changes that foster enhanced effectiveness, efficiency, safety, and ultimately business results.
COLLABORATION (LEVEL 1 DEVELOPING):
Sees connection points across the organization and partners effectively with others to achieve common goals.
DECISION MAKING (LEVEL 1 DEVELOPING):
Sees connection points across the organization and partners effectively with others to achieve common goals.
DRIVE FOR RESULTS (LEVEL 1 DEVELOPING):
Drives to achieve challenging performance objectives
TEAM BUILDING (LEVEL 1 DEVELOPING):
Builds trust, fosters openness, and provides support. As the manager of a team, selects and motivates a strong team.