Private Events Manager | Full-Time | University of Utah (Ken Garff University Club)

Oak View Group (OVG) is the global leader in premium live entertainment infrastructure and services, with a platform spanning venue development and end-to-end capabilities across venue management, hospitality, and sponsorship sales. Founded in 2015, the company serves a collection of seven world-class owned venues and a client roster of the most iconic arenas, stadiums, convention centers, music festivals, performing arts centers, and cultural institutions, spanning four continents. 

The Private Events Manager is responsible for leading the planning, coordination, and execution of large-scale, complex events from post-contract through final settlement. This role serves as the central point of coordination across departments, ensuring seamless event delivery, operational excellence, and strong financial performance. The Private Events Manager drives strategic execution, oversees logistics, and maintains high standards of quality and consistency across all events.

 

START DATE FOR THIS POSITION WILL BE ON OR AFTER JULY 1, 2026

• Lead planning, strategy, and execution of large-scale, high-revenue, and complex events from initial planning through completion
• Serve as the primary point of contact post-contract, managing timelines, deliverables, and overall event execution
• Own event outcomes, including operational performance, financial results, and overall execution quality
• Oversee development and accuracy of BEOs, event timelines, and all supporting documentation
• Coordinate cross-functional communication across culinary, operations, AV, and facility teams to ensure alignment
• Plan and manage event logistics, including layouts, staffing plans, production requirements, and scheduling
• Advance event requirements with all internal and external stakeholders, including production needs, labor, and equipment
• Develop event layouts and floorplans as needed
• Identify operational efficiencies and proactively address risks to ensure seamless execution
• Maintain consistent standards of quality, presentation, and brand across all events
• Communicate post-event outcomes, challenges, and recommendations to senior leadership
• Support and mentor junior event staff, providing guidance, training, and performance feedback
• Collaborate with Sales to support retention, repeat business, and overall event success

• 3–5+ years of event management experience in a stadium, arena, convention center, hospitality venue, or similar environment
• Proven experience managing complex, high-volume events with multiple stakeholders
• Strong understanding of event logistics, production, and operational planning
• Experience with budgeting, forecasting, and financial reconciliation
• Proficiency in Microsoft Office; experience with Social Tables, or similar event planning software preferred
• Ability to manage multiple projects in a fast-paced, high-pressure environment
• Strong communication, organization, and problem-solving skills
• Ability to work flexible hours including nights, weekends, and holidays
• Ability to move heavy furniture/equipment as needed
• Other assignments designated by the Private Events Director

At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds.

Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.

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