Project Manager, Physician Associate Program

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Overview

The Physician Associate (PA) Program Project Manager is a strategic individual contributor who advances the program’s long-term direction by converting the PA strategic plan into an executable, outcomes-driven portfolio of initiatives. Partnering closely with the Associate Dean for PA Education and the Director of the Physician Associate Program, the role sets priorities, builds integrated roadmaps, and drives decision-ready reporting that keeps high-impact work moving across the full 28‑month student experience.

This position leads cross-functional initiatives that strengthen program quality, scalability, and accreditation readiness—defining success metrics, aligning stakeholders, surfacing risks and tradeoffs, and ensuring initiatives deliver measurable value. A central focus is enabling strategic technology capabilities: serving as the program’s primary interface with IT to shape requirements, align solutions to educational and operational goals, manage dependencies and timelines, and deliver key strategic plan deliverables, including implementation and continuous improvement of the student dashboard.

The Project Manager also drives curriculum enhancements by convening and leading focused working sessions with faculty affairs and faculty leaders to translate educational priorities into sequenced improvements, clear ownership, and implemented changes that support student outcomes and program competitiveness.

Principal Responsibilities:

Project Support:

• Strong project management skills with the ability to handle multiple priorities and meet deadlines in a fast-paced environment.

• Proven experience in managing complex projects, including budgeting, complex scheduling, and resource allocation.

• Create detailed project plans and schedules, track progress and deliverables, proactively address bottlenecks, and implement solutions to keep projects on track, ensuring timely completion.

• Ensure projects are delivered on time, with expected scope and within defined budget.

Communication:

• Excellent verbal and written communication skills, with the ability to interact effectively with various stakeholders.

• Coordinate, resolve, or assist in resolution of conflicts and other issues within and between project teams and recommend/provide solutions.

Organizational Management:

• Create and maintain a system to accurately track the progress of multiple projects.

• Timely preparation, collection, and/or organization of materials needed by the Director to complete tasks.

• Assist the Director in managing their time efficiently.

• Prioritize and manage multiple tasks and projects simultaneously.

Relationship Building:

• Foster cooperative relationships with faculty, staff, and external partners.

• Employ diplomacy and discretion in all communications.

• Ability to work both independently and collaboratively, demonstrating initiative and leadership.

Required Skills and Abilities
1. Strong project management experience with an ability to see the big picture. Ability to anticipate needs and ensure all project components are seamlessly integrated.

2. Exceptional attention to detail and ability to remain organized. Excellent follow-through to ensure projects meet deadlines. Self-starter who takes initiative and responsibility for ensuring project success. Mission-driven with a passion for supporting students.

3. Superior written and verbal communication skills, with the ability to interact effectively with various stakeholders. Ability to craft clear, concise, and grammatically correct documents and correspondence.

4. Excellent interpersonal skills. Diplomatic and able to exercise discretion in all interactions. Capacity to build and maintain cooperative relationships across the organization.

5. Time management skills and ability to act as primary “gatekeeper” in managing director’s calendar, resolve scheduling conflicts, and minimizing distractions. Ability to work independently and as part of a team to meet deadlines.

Preferred Skills and Abilities

1. Advanced degree (e.g., Master's, PhD) in a relevant field such as Public Health, Engineering, or Business Administration.
2. Professional project management certification (e.g., PMP, CSM) or demonstrated equivalent experience.
3. Experience with regulatory requirements and compliance in clinical trials or research environments.
4. Proven track record in managing projects related to technology, software development, or large-scale infrastructure.
5. Strong strategic thinking and operational planning skills, with experience in an academic, healthcare, or government setting.

Principal Responsibilities

1. Oversees the advancement and growth of the program. Gives direction and leadership supporting the philosophy, mission, strategy, and annual goals and objectives. Assumes primary accountability for disseminating and publishing all program information to create public awareness and support of the program. 2. Plays a key role in strategic planning. Works closely with leadership, internal and external colleagues and community residents to develop new initiatives to support the strategic direction of the organization and implements long-term goals and objectives to achieve the successful outcome of the program. 3. Develops an annual budget and operating plan to support the program. Ensures program operates within approved budget. Monitors and approves all budgeted program expenditures. Manages all program and project funds according to established accounting policies and procedures. 4. Builds and maintains a program evaluation framework to assess the strengths of the program and to identify areas for improvement. Monitors the program activities on a regular basis and conducts an annual evaluation according to the program evaluation framework. Identifies and evaluates the risks associated with program activities and takes appropriate action to control the risks. Reports evaluation findings to appropriate stakeholders and recommends changes to enhance the program, as appropriate 5. Ensures that program activities operate within the policies and procedures of the organization and activities comply with all relevant legislation/regulatory requirements. 6. Identifies, solicits, and cultivates community partnerships and collaborations to assist in the development and growth of the program. Develops the metrics to identify and measure the success of the program. Responsible for measurements of grant success and related evaluation. 7. Identifies and evaluates potential future funding sources, and contributes to the submission of grants and contracts supporting the program, including the annual submission and writing of all content areas and budgetary sections of grant applications. 8. Develops the administrative infrastructure of the program. Manages human resource and administrative functions of the program, including staffing and hiring, supervision, performance development, counseling and discipline, if warranted. Oversees and manages information systems, facilities, and space needs. 9. Investigates, identifies, implements, and oversees the maintenance of systems to gather, track, and report information to support the initiatives of the program. Tracks all program activities and regularly informs leadership of progress on each initiative. Recommends structural or programmatic adjustments, changes or additions based on full knowledge of missions, goals, and objectives. 10. Initiates, designs, and manages the compilation of program communications; identifying outreach potential, and promoting philanthropic and collaborative support of the program. Contributes to the development and assists in the management of content on the program’s website and monitors all changes and additions to the editorial content. 11. Performs other duties as assigned. Required Education and Experience Bachelor’s degree in a related field. Six years of related experience or an equivalent combination of education and experience.

Job Posting Date

05/14/2026

Job Category

Professional

Bargaining Unit

NON

Compensation Grade

Administration & Operations

Compensation Grade Profile

Senior Manager; Senior Program Leader (25)

Salary Range

$82,000.00 - $131,500.00

Time Type

Full time

Duration Type

Staff

Work Model

Hybrid

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Health Requirements

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

Posting Disclaimer

Salary offers are determined by a candidate’s qualifications, experience, skills, and education in relation to the position requirements, along with the role’s grade profile and current internal and external market conditions.

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through their hiring department.

The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus.