Indoor Collections Manager

Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community, eligible for opportunities through the New Haven Hiring Initiative, or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at Yale!

Position Focus

Under the supervision of the Associate Director of Student and Public Engagement, the Indoor Collections Manager develops and implements a strategic vision to advance the Marsh Botanical Garden’s tropical and desert plant collections for teaching, research, conservation, and public engagement. With more than 1,100 living accessions under management, the position combines hands-on horticultural and curatorial responsibilities with administrative oversight, collections documentation, educational collaboration, and public engagement.

1. Collections Management & Curation. Strategically curates and maintains tropical, desert, and other indoor collections, including propagation, acquisition, recordkeeping, labeling, and routine care. Updates accession databases to reflect acquisitions and deaccessions; integrates MBG collections with Yale’s Lux portal. Monitors greenhouse environments and automated systems. Implements conservation strategies. Responds to emergencies affecting collections, such as equipment failures or extreme weather.

2. Exhibit & Display Preparation. Designs and installs plant displays for laboratory teaching, public programs, and tours. Prepares interpretive materials and coordinates exhibit logistics with University faculty and staff from the Yale Peabody Museum and other museums and departments.

3. Educational Program Support. Develops instructional materials and supports undergraduate and graduate courses. Sources and curates specimens for lab use and teaching demonstrations. Collaborates with faculty to align plant propagation, selection, and labeling with course-specific curricula. Leads tours and educational sessions for students and visitors.

4. Public & Scholarly Engagement. Supports faculty, students, and researchers requiring access to indoor collections. Mentors interns, employees, and seasonal staff. Supports outreach and interpretive programs.

5. Administrative & Operational Support. Manages procurement for greenhouse operations and maintains administrative records. Coordinates facility needs with Yale Facilities.

6. Strategic & Professional Development. Contributes to planning, conservation initiatives, and professional activities. Represents the Garden in the regional professional horticulture field and in relevant professional organizations and societies.

Some weekend and holiday work is required for emergency response and greenhouse operations.

Skills & Abilities

1.Strong taxonomic, horticultural, and recordkeeping skills.

2.Proficiency with Microsoft Office applications.

3.Self-directed with the ability to take initiative and anticipate actions needed; ability to exercise discretion and independent judgment, ability to solve problems, and to be a team player.

3.Demonstrated ability to establish priorities and follow through on multiple projects simultaneously while paying close attention to detail and adhering to

Preferred Education and Experience

1.Advanced degree in botany or public horticulture.

2.Botanical garden or conservatory greenhouse experience.

3.Experience with BG-BASE or similar plant databases; experience with ArcGIS.

4.Experience with educational programming.

5. should have, or be willing to acquire, CT Pesticide Applicator License and CT Driver’s License.

Physical Requirements

Ability to lift 40 lbs and work on ladders.

Principal Responsibilities

1. In support of the overall mission, plans, directs, and oversees programmatic activities. Assumes primary accountability for disseminating and publishing all program information to create public awareness and support of the program. 2. Works closely with leadership, internal and external colleagues, and community residents to further develop and implement strategic plans. 3. Oversees the development of detailed plans and successful implementation of projects in concert with stakeholders. 4. Works closely with business analysts, technical professionals, end users, and project stakeholders during the requirements, solutions design, and implementation phases to develop detailed project plans for implementation. 5. Oversees and trains all student employees and summer program staff. 6. Develops the administrative infrastructure of the program that supports the strategic direction of the program from leadership. Oversees human resource and administrative functions of the program. 8. Investigates, identifies, implements, and oversees the maintenance of systems to gather, track and report information to support the initiatives of the program. Tracks all program activities and regularly informs leadership of progress on each initiative. Recommends structural or programmatic adjustments, changes or additions based on full knowledge of missions, goals and objectives. 9. Works on risk assessment, communication planning, and program entry criteria. 10. Create detailed project plans, including timelines, budgets, and resource allocation, to ensure the successful completion of the project. 11. Manages client expectations and provides issue/risk identification and escalation pathways. 12. Analyzes user needs and proposes new training programs or systems. 13. Designs, develops, and executes communication systems to ensure effective exchange of information between project stakeholders, senior management, and staff. Required Education and Experience Bachelor's Degree in a related field and four years of related experience or an equivalent combination of education and experience. Required License(s) or Certification(s) Required License(s) or Certification(s): Physical Requirements Physical Requirements:

Job Posting Date

05/15/2026

Job Category

Professional

Bargaining Unit

NON

Compensation Grade

Administration & Operations

Compensation Grade Profile

Supervisor; Senior Associate (23)

Salary Range

$65,000.00 - $101,000.00

Time Type

Full time

Duration Type

Staff

Work Model

On-site

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Health Requirements

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

Posting Disclaimer

Salary offers are determined by a candidate’s qualifications, experience, skills, and education in relation to the position requirements, along with the role’s grade profile and current internal and external market conditions.

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through their hiring department.

The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus.