Administrative Support Supervisor

To be considered for this position you must complete the state application and attach all required documents through the Montana State Careers site at www.statecareers.mt.gov.

 

The Montana Department of Public Health and Human Services (DPHHS) has a career opportunity within the Child and Family Services Division.

 

This position functions as the administrative support supervisor for the regional office and all county offices within the region. This position manages regional support operations including office/telephone coverage, purchasing, expenses, case filing system, and monitoring and maintaining office supplies and equipment, regional vehicles, cell phones and office space needs. Responsibilities include ensuring fiscal documentation and database entries in the Child Adult Protective Services (CAPS) and Purchasing, Entry, Receiving, Query (PERQS) systems are accurate, complete and timely and providing CAPS expertise and support to field staff and the regional administrator.  This position acts as an executive assistant to the regional manager and supervises eight administrative support personnel throughout the region. 

 

Why Join DPHHS

 

Our mission at DPHHS is serving Montanans in their communities to improve health, safety, well-being, and empower independence. By joining our department, you will have the opportunity to perform meaningful work in public service to our state and its residents.

 

The State of Montana's comprehensive benefits package includes healthcare coverage, retirement plans, paid vacation, sick leave, and holidays, work/life balance, and eligibility to participate in the Public Service Loan Forgiveness (PSLF) program. In addition, DPHHS is the largest state agency with a wide range of advancement opportunities whether you are joining the workforce or have several years of experience.

Qualifications for this Career Opportunity

 

• Knowledge of State and Division purchasing and requisition policies

• Knowledge of division-specific purchasing and payment systems (CAPS, PERQS)

• Detail oriented and time management skills.

• Meet minimum qualifications:

  • Two years college or vocational training in business administration, accounting, finance, office administration, human resources or directly-related field.

  • One year supervisory experience.

  • One to two years directly related work experience.
  • Other combinations of education and experience may be considered on a case by case basis.

 

How to Apply

 

To be considered for a DPHHS position, submit the following required documents with your application on the State of Montana Careers website. When submitting the required documents, you must check the "relevant document" box to ensure your attachments are uploaded correctly to your application for this position.

• Cover Letter - How has your education and/or work experience prepared you to be successful at this job?

• Resume

• References

 

Successful applicants will be subject to background checks relevant to the position and must pass reference checks before an offer will be extended. DPHHS is an equal opportunity employer. Women, minorities, and people with disabilities are encouraged to apply. For a copy of the full job description or if you need a reasonable accommodation in the application or hiring process, contact DPHHS Human Resources listed below.

 

Additional Information

 

 

This position may be eligible for partial telework within the state of Montana. Specific conditions will be provided by the supervisor and must adhere to state policy.

 

This position may be eligible for a statutory $1.00 an hour base pay increase effective July 1, 2026.

 

This position is open for three weeks. The first screening of candidates will take place a week after the position is posted.

The State of Montana has a decentralized human resources (HR) system. Each agency is responsible for its own recruitment and selection. Anyone who needs a reasonable accommodation in the application or hiring process should contact the agency's HR staff identified on the job listing or by dialing the Montana Relay at 711. Montana Job Service Offices also offer services including assistance with submitting an online application.

State government does not discriminate based on race, color, national origin, religion, sex, sexual orientation, gender identity or expression, pregnancy, childbirth or medical conditions related to pregnancy or childbirth, age, physical or mental disability, genetic information, marital status, creed, political beliefs or affiliation, veteran status, military service, retaliation, or any other factor not related to merit and qualifications of an employee or applicant.