Part Time Administrative Assistant

St. Pius X High School, serving students in grades nine through twelve, is a Catholic, college-preparatory school providing a quality education by embracing academic excellence and promoting social and spiritual growth. 

St. Pius X is looking for a part-time administrative assistant in the front office. The Administrative Assistant supports the daily operations of the school office while serving as a welcoming and professional presence for students, families, staff, and visitors. This role is essential in maintaining efficient communication, accurate records, and a faith-centered environment that reflects the mission of the school and the teachings of the Catholic Church. This position will report to the Principal.

Duties include, but are not limited to:

• Serve as the primary point of contact for the school office (phone, email, and in-person visitors) 
• Maintain student records, attendance, and general office files 
• Assist with data entry and reporting in school management systems (FACTS SIS) 
• Manage calendars, schedule meetings, and coordinate appointments for administration 
• Provide friendly, professional support to parents, students, and staff 
• Assist in preparing school communications (newsletters, emails, etc) 
• Assist with student check-in/check-out and attendance tracking 
• Maintain inventory of office supplies and place orders as needed 
• Maintain confidentiality and professionalism at all times
• Assist with any other duties requested by the principal

This is a part-time position, with full-time opportunities potentially available. St. Pius X High School offers full-time employees a comprehensive benefits program, including medical, dental, and vision plans, STD/LTD fully paid by the employer, retirement plans including a 403b plan, and a defined benefit pension plan. 

Note: All employees are required to consent to a background check and acknowledge the Ethics and Integrity in Ministry code of conduct policy prior to beginning work.

• Previous receptionist, administrative assistant, or office support experience preferred
• Strong customer service and interpersonal skills
• Professional verbal and written communication abilities
• Ability to multitask and prioritize in a fast-paced office environment
• High level of organization and attention to detail
• Proficiency in Microsoft Office & Google Workspace
• Comfortable handling confidential and sensitive information
• Reliable, dependable, and team-oriented