Job Description
ZS is a place where passion changes lives
As a management consulting and technology firm focused on improving life and how we live it, we transform ideas into impact by bringing together data, science, technology and human ingenuity to deliver better outcomes for all
Here you’ll work side-by-side with a powerful collective of thinkers and experts shaping life-changing solutions for patients, caregivers and consumers, worldwide. ZSers drive impact by bringing a client-first mentality to each and every engagement
We partner collaboratively with our clients to develop custom solutions and technology products that create value and deliver company results across critical areas of their business
Bring your curiosity for learning, bold ideas, courage and passion to drive life-changing impact to ZS.
ADMINISTRATIVE ASSISTANT
We seek an experienced administrative professional who is organized and energetic, with superb interpersonal skills for our Boston office
The Administrative Assistant performs administrative support functions and operations for several consulting professionals within the office.
What You’ll Do: Administrative Assistant in Support Services will...
Increase stakeholder productivity by handling administrative tasks (such as, travel arrangements, expense reporting, calendar management, interacting with vendors and clients, email correspondence, etc.).
Provide scheduling support to multiple individuals (appointment, calendar and meeting management).
Complete administrative processes (ex. time and expense reports).
Prepare domestic and international travel logistics (itineraries, visas, etc.).
Coordinate internal and external meetings/activities (i.e. facility reservation and set-up, hotel accommodations, catering, etc.).
Prepare and organize documents for client proposals and presentations as needed (contract tracking, printing, organizing and archiving meeting / support materials).
Support a diverse range of stakeholders amid shifting priorities, complex scheduling and travel demands, and a variety of communication styles.
Demonstrate discretion and confidentiality while navigating high volumes of complex/sensitive information
Address problems and troubleshoot with internal and external stakeholders.
Handle special projects with demanding deadlines.
Front desk reception back-up (answering phones, greeting visitors, handling deliveries).
Hours are 8:00 am – 5:00 pm or 8:30 am – 5:30 pm
This is a hybrid position, 3 days on-site.
What You’ll Bring:
High school diploma required. post-secondary education or Associate’s/Bachelor’s degree preferred.
At least three years of relevant work experience as an Administrative/Executive Assistant, preferably in a professional services environment.
Computer fluency with MSOffice (Word, PowerPoint, Excel, Outlook, and Teams), SAP and Concur desirable.
Strong oral and written communication skills.
Professional appearance and demeanor with ability to exercise good judgment and discretion.
Attention to detail, dependability/punctuality.
Collaborative, client-first mentality
Proactive self-starter with ability to manage a wide variety of tasks and meet deadlines.
Experience working both independently and with a team in a demanding environment.
Sense of humor appreciated.