Special Projects Coordinator

Job Description:

Perks & Benefits:

• Comprehensive benefits package that provides extended health care, dental care, vision care, life insurance and critical illness

• Continuous learning opportunities with an annual educational allowance

• Generous referral program raging from $500-$2500, depending on business need

• Regular consistent team building activities and events

• Discounts to local amenities and vendors

• Discounted hotel stays in multiple locations through our Hospitality

What Will You Do?

Executive Support & Strategic Coordination

• Act as an extension of the CEO’s office.
• Prioritize and manage incoming requests requiring CEO attention.
• Track and follow up on strategic initiatives and commitments.

Cross-Functional Leadership

• Liaise with heads of departments across all business units.
• Gather information and monitor execution of CEO directives.
• Facilitate communication between departments to ensure alignment on priorities.
• Escalate issues requiring executive attention.

Project Management

• Lead special projects on behalf of the CEO.
• Coordinate initiatives involving multiple departments.
• Develop timelines, accountability structures, and reporting processes.
• Monitor progress and ensure deadlines are met.

Marketing & Brand Review

• Review advertising campaigns, marketing materials, websites, social media initiatives, and public-facing communications.
• Ensure messaging aligns with company objectives and brand standards.
• Provide feedback and recommendations

Business Analysis

• Review operational reports, budgets, presentations and proposals
• Identify areas requiring executive focus.
• Conduct research on strategic decisions.

Executive Communications

• Communicate CEO priorities and expectations to senior leadership.
• Coordinate executive meetings and follow-up actions.

Operational Excellence

• Improve reporting systems and executive dashboards.
• Drive accountability throughout the organization.
• Help implement processes that improve decision-making and execution.

What You Will Bring:

• Ideal Candidate Profile – exceptional common sense, strong business judgment, intellectual curiosity, and demonstrated proficiency using AI tools to improve business performance and efficiency.
• Minimum 3 years’ experience supporting at a senior management/executive level
• Strong knowledge of MS Office, including Word, Excel, PowerPoint, Outlook & SharePoint
• Upbeat, positive, outgoing, personable, and able to relate well with diverse groups
• Demonstrated commitment to completion of projects on a timely basis
• Excellent verbal, written and keyboard skills and organizational skills
• Expert-level written and verbal communication
• Experience in either Real Estate, Finance, Construction, Property Management Leasing, or Marketing environment is a major asset
• Adaptable personality that can adjust to last minute changes in plans
• Ability to travel
• Valid driver’s license & ability to use personal vehicle as required 

Salary Range:

$75,000 $125,000

About The Company:

Onni

For over half a century, Onni has been building communities for people to live, work, and play. Our success reflects our commitment to our employees and partners, and our dedication to quality construction, innovation, sustainability, and customer satisfaction. Our expertise expands across North America, with offices in Vancouver, Toronto, Los Angeles, Seattle, Phoenix, and Chicago.

AI Use:

This role may involve the use of artificial intelligence (AI) tools to support research, analysis, content development, design, reporting, or operational efficiency. Employees are expected to use AI responsibly and in compliance with company policies, data privacy requirements, confidentiality obligations, and applicable laws.

All AI-generated or AI-assisted outputs must be reviewed for accuracy, quality, and appropriateness before use. Employees are also expected to disclose when AI tools have been used in the creation of work and must not present AI-generated content as solely their own original work.

How To Apply:

Please apply through the link on the job posting and attach your resume and any other required documents.

We thank all applicants for your interest in the Onni Group. Note that only those applicants under consideration will be contacted.