Job Description
Ignite your career at Builders FirstSource, America’s largest supplier of building materials, value-added components and building services to the professional market
The #1 name in our industry, we help make the dream of home ownership more achievable every day
At BFS, you’ll be equipped with all the tools, training, and resources you need, and you’ll be empowered to try new things, gain new experiences, and build a career with unlimited horizons
PURPOSE The purpose of this position is to ensure the accurate and efficient processing of customer orders from initial entry through final delivery
This role supports coordination between sales, production, and shipping teams while maintaining organized documentation, timely communication, and smooth workflow operations
Additionally, the position provides administrative and office support to help maintain an efficient, well-organized, and customer-focused work environment
ESSENTIAL DUTIES AND RESPONSIBILITIES Daily Coordination & Communication Communicate regularly with the sales team to confirm job details, timelines, and priorities
Help ensure orders are processed on time and resources are properly assigned throughout production and delivery
Order Documentation & Processing Print, organize, and verify order paperwork to ensure information is accurate and routed correctly
This helps reduce errors, eliminate duplicate work, and keep production moving efficiently
Order Tracking & Completion Monitor the status of active orders and ensure they are properly closed once completed
Maintain accurate records so teams can easily track progress, delivery status, and job locations
Pick Ticket Preparation & Organization Prepare and sort order pick tickets so warehouse and production teams can efficiently pull, load, and complete orders without delays or mistakes
Shipping & Order Fulfillment Support Assist with shipping documentation and confirmations to ensure orders are sent out on time
Help manage backorders, track deliveries, and support accurate billing and performance reporting
Accounting Support (Invoicing & Expense Coding) Assign appropriate accounting codes to invoices and expenses to support accurate financial reporting and cost tracking
General Administrative Support Perform routine office tasks such as scanning documents, managing office supplies, and tracking receipts
MINIMUM REQUIREMENTS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily
The requirements listed below are representative of the knowledge, skill, and/or ability required
High school diploma or General Education Degree (GED) and one (1) year administrative or related experience; or an equivalent combination of education and experience
COMPETENCIES 1
Organizational Skills Ability to manage multiple tasks, documents, and priorities simultaneously Maintains structured systems for tracking orders, paperwork, and deadlines 2
Attention to Detail Ensures accuracy in order processing, documentation, billing, and data entry Identifies and corrects errors before they impact production or delivery 3
Communication Skills Effectively communicates with sales, production, and office staff Clearly conveys order details, updates, and issues across teams 4
Time Management & Prioritization Handles high-volume workflows and competing deadlines efficiently Prioritizes tasks to ensure on-time order processing and delivery 5
Problem-Solving Identifies process gaps, delays, or discrepancies and helps resolve them Proactively addresses issues to prevent workflow disruptions 6
Customer Service Orientation Supports internal and external customers by ensuring timely and accurate order fulfillment Maintains a professional and helpful approach when handling inquiries 7
Technical & Administrative Proficiency Comfortable with data entry systems, order tracking tools, and basic accounting functions Proficient in standard office software (e.g., Microsoft Office) 8
Coordination & Collaboration Works effectively across departments to keep operations aligned Supports teamwork between sales, production, and shipping 9
Adaptability Adjusts quickly to changing priorities, workloads, or business needs Handles a mix of operational and administrative tasks 10
Process Improvement Mindset Looks for ways to improve efficiency, reduce errors, and streamline workflows 11
Accountability & Reliability Takes ownership of tasks and follows through to completion Consistently meets deadlines and maintains high-quality standards 12
Safety Awareness Understands and follows workplace safety procedures Supports a safe and compliant work environment WORK ENVIRONMENT / PHYSICAL ACTIVITY The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
Work is generally performed in an office setting and generally sedentary but may involve walking or standing for brief periods of time
May be required to occasionally lift, carry, push, pull, or otherwise move objects up to 25 pounds
At BFS, we want you and your career to be greater than what you ever could have expected
Our supportive, people -first culture will build you up and empower you to do more, be more, and become better every day
Join us and see what’s possible when you can rise to new challenges, learn new skills, and add to your career tool belt every day
At Builders FirstSource, we offer competitive, affordable benefits designed to make life better for you and the people you love
Our goal is simple — provide great plans that help you and your family to live happier, healthier and more secure lives
To view all our benefit offerings click here www.bldrbenefits.com
Builders FirstSource is an Equal Opportunity/Affirmative Action Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status or status as an individual with a disability
In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Builders FirstSource, please call (214) 765-3990 or email: [email protected]
Please do not send resumes to this email address - it is intended only to be used to request an accommodation in submitting an application for a job opening
Please note that due to the volume of applications received, we are unable to respond to individual inquiries about the status of your application.