Purchasing Coordinator

Purchasing Coordinator

Schedule: Full-Time

The Purchasing Coordinator is responsible for sourcing, ordering, and tracking materials and supplies to support daily operations. This role also includes administrative and logistics support such as handling mail across multiple facilities, document management, and processing deposits. The ideal candidate is organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment.

Why Join Our Team 

• Competitive pay with opportunities for growth 

• Flexible scheduling options 

• Supportive leadership and team-oriented culture 

• Meaningful role with direct patient impact 

• Training and advancement opportunities

Key Responsibilities 

Purchasing & Procurement 

• Process purchase orders and track order status to ensure timely delivery

• Communicate with vendors regarding pricing, availability, and order updates

• Maintain accurate records of purchases, invoices, and contracts

• Assist in sourcing new suppliers and obtaining quotes

• Monitor inventory levels and coordinate reordering as needed

• Resolve issues related to shipments, discrepancies, or billing

Administrative Support 

• Provide general administrative assistance to the team (filing, data entry, document management)

• Assist with scheduling meetings and maintaining calendars

• Support office operations, including supplies management

• Pick up mail from multiple facilities across the Austin area on a scheduled basis 

• Sort and distribute mail to appropriate departments or personnel 

• Scan and electronically file documents in the appropriate systems 

• Maintain organized digital and physical records 

• Prepare and make bank deposits as needed 

• Ensure proper documentation and tracking of deposits 

Qualifications 

• Education: Associate’s or Bachelor’s degree in Business, Supply Chain, or related field (preferred)
• Licenses/Certification: BLS
• Experience: One to three years of purchasing, procurement, or administrative experience. 

Knowledge/Skills/Abilities: 

• Excellent oral and written communication and interpersonal skills. 

• Strong organizational and multitasking skills

• Proficiency in Microsoft Office (Excel, Word, Outlook)

• Excellent communication and problem-solving abilities

• Attention to detail and ability to meet deadlines