Job Description
Position Summary
The Contract and Proposal Manager is responsible for overseeing the full lifecycle of contracts and leading the development of high-quality, competitive proposals. This role combines contract administration, proposal management, and cross-functional coordination to support business growth and ensure compliance with company policies and client requirements.
The ideal candidate is highly organized, detail-oriented, and experienced in managing government and commercial contracts, as well as developing winning proposal responses.
Responsibilities
Contract Management
- Prepare, review, administer, and track contract proposals, agreements, and renewals
- Manage and monitor the contract approval and execution process
- Coordinate and obtain legal review of contracts as required
- Implement and maintain contract management procedures in compliance with company policies
- Enter and maintain accurate contract data in company databases
- Respond to internal and external inquiries regarding contract status
- Generate contract-related reports as needed
- Ensure strict confidentiality of client and contract information
- Supervise and provide guidance to Contracts Administrators
Proposal Management & Development
- Research and identify new and existing client opportunities through government and industry portals
- Lead and support the development of compliant and competitive proposal responses
- Analyze Requests for Proposals (RFPs) and define proposal strategies
- Establish timelines, priorities, and deliverables to meet submission deadlines
- Coordinate cross-functional input from sales, technical teams, and leadership
- Gather and organize proposal content, ensuring completeness and accuracy
- Develop proposal sections including:
- Executive summaries
- Technical approaches
- Project plans and deliverables
- Staffing and management plans
- Budgets and pricing narratives
- Ensure consistency, clarity, and compliance with proposal standards and requirements
- Manage review and approval processes with key stakeholders
- Submit finalized proposals in accordance with client requirements
Process Improvement & Quality Assurance
- Maintain proposal quality through standardized templates and best practices
- Continuously improve proposal development processes, tools, and content libraries
- Evaluate proposal outcomes and implement improvements to increase win rates
- Ensure all proposals are reviewed and approved by appropriate stakeholders, including senior management
Administrative & Coordination Support
- Schedule meetings and coordinate calendars using Outlook
- Support special projects and other duties as assigned
Education
- Bachelor’s degree (BA/BS) in Business Administration, Forensic Science or a related field preferred
Experience
- Previous contract administration experience preferred
- Prior paralegal experience preferred, especially supporting contract development, review, or compliance activities
- At least 2 years of technical and/or proposal writing experience
- Experience with government contracting and RFP processes strongly preferred
Skills & Competencies
- Strong organizational and time management skills
- Excellent written and verbal communication abilities
- High attention to detail and accuracy
- Strong analytical and problem-solving skills
- Ability to manage multiple priorities and meet tight deadlines
- Project management capabilities
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Ability to work collaboratively across departments
Work Environment & Expectations
- Fast-paced, deadline-driven environment
- High level of confidentiality and professionalism required
- Ability to manage multiple concurrent projects