Job Description
Essential Duties and Responsibilities:
• Process high volume of accounts payable data entry with verifications and GL coding, maintain the profiles of vendors in the accounting system
• Process high volume PO & non-PO related vendor invoices and reimbursement in the ERP system. Review and match PO, packing slips and vendor invoices before making payment to vendor
• Assist the AP team with entering vendor invoices, obtaining approvals, processing payment runs, as needed
• Coordinate and resolve discrepancies with vendors, buyers and receiving departments
• Ensure that vendor invoices are processed timely, accurately and are properly entered into the accounting system
• Reconcile vendor, credit card accounts to statements.
• Handle accounts payable calls and deliver weekly A/P, expense reports updates
• Ensure sales and use taxes are booked on applicable invoices
• Create and process debit and credit memo as needed
• Audit and process employees expense reports
• Prepare weekly AP payment forecast and analyze expense by department, location, and category
• Prepare weekly payment runs
• Prepare month end vendor statement reconciliation and accrual journal entries for inventory and expenses
• Prepare audit’s PBC and respond to auditor questions
• Proactive in identifying ways for efficiency and other improvements in the accounts payable process flow of information
• Take on ad hoc tasks