Coordinator of Enrollment and Residency

COORDINATOR OF ENROLLMENT AND RESIDENCY

Primary Function

Responsible for the direction and operation of all programs related to student enrollment, non-resident or out-of-zone applications and tuition, and foreign exchange students.

Minimum Qualifications

• Bachelor's degree in teaching or related field; completion of a supervised practicum or field experience in an educational agency through an approved program or a minimum of 3 years teaching experience in a K-12 setting or a minimum of one year of successful full-time experience as a school social worker; or any equivalent combination of education and experience which provides the required knowledge, skills and abilities
• Administrative license or master's degree in a related field mentioned above, preferred

Knowledge, Skills and Abilities

• Considerable knowledge of enrollment state and federal laws and regulations.
• Ability to communicate effectively both orally and in writing.
• Ability to establish and maintain effective working relationships with students, parents, teachers, principals, school personnel, community contacts, and the public.
• Ability to assemble, organize, and analyze complex data; ability to work independently on responsible and complicated assignments; ability to quickly learn procedures used to report information and maintain records.
• Ability to organize multiple tasks and develop procedures designed to comply with generally accepted practices and state and federal law to improve operations.
• Ability to travel to more than one location in the course of the day and make home visits or conduct residency investigations on a flexible schedule when necessary.

Performance Responsibilities

• Assist schools with early enrollment processes and collaborates with the Division Records Manager and Coordinator of Attendance and Enrollment to provide trainings for school-based registrars on efficient registration processes and procedures
• Assists the Division Records Manager with reviewing and revising enrollment forms, processes, and documents
• Acts as enrollment subject matter expert to administrators and school staff regarding interpretation of policies/laws, records requirements, and programs in all matters relating to, but not limited to, enrollment, residency, Virginia High School League eligibility and withdrawals.
• Coordinate with foreign exchange student programs to review and authorize enrollment; process paperwork to obtain J-1 or F-1 Visas, as needed.
• Provide assistance/guidance to host families with the transition requirements and laws for foreign exchange students coming into and out of the county.
• Maintain all requirements with Student and Exchange Visitor Information System (SEVIS) for recertification; enters and manages all foreign exchange student information as required by the U.S. Immigration and Customs Enforcement (ICE) and U.S. Department of Homeland Security.
• Review and process non-resident and out-of-zone applications for enrollment and tuition; inform schools and parent/guardian of decision; maintain accurate records and prepare reports as required by DOE.
• Maintain proficiency of state and federal laws and policies affecting attendance, foreign exchange students, homeless students, foster care students, and all other assigned programs.
• Presents training and workshops for students, parents, school personnel, and community members; and serves as a school-based service coordinator for student referrals.
• Maintains accurate and complete records and reports as required by law, district policy, and administrative regulation.
• Responsible for investigating VHSL eligibility. Will work with high school principals, VHSL, and the ADSS to develop procedures for handling VHSL transfer rules and eligibility.
• Collaborates with ADSS and schools with verifying documentation and supporting investigation results for VHSL waiver requests.
• Responsible for investigating residency. Will communicate outcomes of investigations to parents and provide guidance for school-based staff on handling withdrawals or tuition determinations
• Work with military liaisons to ensure compliance with Military Compact provisions and regulations related to enrollment
• Hold sessions for families on how to enroll students in school, school expectations, and parent partnership
• Maintains databases for state reporting to include Out-of-Zone (Resident and Non-Resident), Residency investigations
• Assists the Coordinator of Attendance and Student Support with community outreach
• Performs other duties as assigned.

Working Conditions and Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. Must have the ability to sit and stand for extended periods of time; exhibit manual dexterity to dial a telephone, enter data into a computer; hear and understand speech at normal levels; speak in audible tones so that others may understand clearly in normal classrooms, outdoors and on the telephone; physical agility to lift up to 25 pounds; to bend, stoop, climb stairs, walk and reach overhead.

Position Type: Exempt

Reports to: Associate Director of Student Services (Secondary)

Terms of Employment: Twelve months a year. Salary according to School Board Pay Plan � Grade 27 or Grade 28 depending on credentials / work experience.

Evaluation: Performance on this job will be evaluated in accordance with School Board policy and administrative regulations on evaluation of non-licensed personnel.

Revised: 3/27/2026

The York County School Division does not discriminate on the basis of race (Title VI), color, religion, national origin, veteran status, sex, gender (Title IX), age or disability (Section 504), or any other protected class in its educational programs, activities or employment and provides equal access to the Boy Scouts and other designated youth groups. The following positions have been designated to handle inquiries regarding the non-discrimination policies: