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Job Description
Sales Support Administrator
Department: Sales
Employment Type: Full Time
Location: APAC-Malaysia
Description
About this opportunity
The role of Sales Support Administrator is responsible for working closely with and supporting the Commercial Director and downlines on administrative matters. He/she will focus on supporting the sales and clinical functionals in handling task such as organizing internal/external event, arranging the necessary logistics for clinic activities, managing contracts, preparing internal reports and any supporting documents needed by the respective functions.
The role of Sales Support Administrator is responsible for working closely with and supporting the Commercial Director and downlines on administrative matters. He/she will focus on supporting the sales and clinical functionals in handling task such as organizing internal/external event, arranging the necessary logistics for clinic activities, managing contracts, preparing internal reports and any supporting documents needed by the respective functions.
Key Responsibilities
In this role, you will…
- Office administration and supporting the local team as needed.
- Organize internal and external events
- Planning meetings and taking detailed minutes
- Support sales team on any logistical arrangements for clinic activities
- Raise purchase request/purchase orders, monitor processing, progress and payments
- Support quotation, contract generation and contract submission
- Prepare internal reports and supporting documents as needed
- Support new vendor onboarding process
- Coordinate and arrange travel for team members
- Any ad-hoc administrative duties assigned, including claims submission
- Participate in special projects and/or training when requested
- Provide support to audit processes and quality management system as required
- Supporting National Sales Manager in generating daily reporting and simple data analysis.
Skills, Knowledge & Expertise
In this role, you’ll need …
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Strong interpersonal skills and effective communicator (written and spoken)
- Team player and collaborative approach when dealing with colleagues
- Highly organized, works with a sense of urgency and follows through on assigned task
- Strong sense of responsibility and accountability
- Listening and persuasive communication skills
- Ability to work without constant supervision and adaptable in a fast paced environment
- IT savvy and proficient in MS office applications – Word, Excel, Powerpoint, etc.
- Experience with computer applications such as word processing and spreadsheet
- Able to flourish in young international company experiencing significant growth (i.e. roll up sleeves approach and able to deal with ambiguity)
EDUCATION and/or EXPERIENCE
- High school diploma is required; any additional university degrees are a plus
- Has minimum 3 years experience in an administrative role
- Knowledge or experience in salesforce.com, SAP and MS Office application preferred
- Good interpersonal communication skills, result oriented