Sample Receiver

Basic Purpose: What is the overall function of the job? Shipping and Receiving: Coordinate the packing and shipping of samples and supplies to clients and other locations. Use computer systems to create and print waybills and track shipments. Organize and maintain shipping materials, such as coolers and ice packs. Sample Processing: Receive, inspect, and log sample submissions into the LIMS. Identify and resolve any discrepancies or issues with submissions. Coordinate the transfer of samples to the correct lab departments for testing. Supply Chain Support: Manage the receiving, storage, retrieval, and delivery of lab supplies. Sample Collection Support: Conduct off-site sample collection in a safe, efficient, and accurate manner following aseptic technique. Must have reliable access to your own vehicle to be able to drive, conduct client sampling and transport materials as needed Lab Material Management: Receive and inspect lab samples and materials. Use the Laboratory Information Management System (LIMS) and other software to accurately document and track the location of items. Ensure all materials are stored in their appropriate locations and disposed of safely. Retrieve items for distribution to lab areas or for external shipment. Key Accountability/Responsibilities: What specifically is this job expected to accomplish? Sample and Supply Logistics: Receive, inspect, and document incoming samples and materials. Log all items accurately into the Laboratory Information Management System (LIMS) and other tracking programs. Organize and store samples and supplies at the appropriate temperatures and locations. Fulfill sample and supply requests by retrieving and distributing items to the correct lab areas. Dispose of samples and materials safely after their retention period is complete. Coordinate and prepare items for shipping, including packing, creating waybills, and arranging courier pickups. Conduct off-site sampling procedures: Prepare all necessary equipment, documents (like the Chain of Custody forms), and supplies. Drive to the client site (must have access to your own vehicle) and adhere to all safety and hygiene protocols. Use proper aseptic technique to collect samples, ensuring accuracy and integrity. Pack and transport samples securely back to the lab. Complete and submit all required documentation. Must have reliable access to your own vehicle to be able to drive, conduct client sampling and transport materials as needed Quality and Compliance: Review all submissions to identify and report discrepancies, such as missing samples, incorrect paperwork, or issues with temperature and condition. Create and maintain essential documents including job entry sheets, Chain of Custody (COC) forms, and shipping records. Adhere strictly to all safety practices, policies, and procedures. Maintain a clean, organized, and secure work environment. Inventory and Stock Management: Conduct regular inventory counts to monitor stock levels. Support with supplies ordering. Receive, unpack, and stock incoming supplies. Clean and maintain shipping materials, such as coolers and ice packs. Communication and Collaboration: Communicate with team members and internal clients to resolve operational issues and meet deadlines. Provide support to other lab logistics workflows as needed. Employee Conduct and Professionalism: Maintain a professional and respectful attitude in all interactions with colleagues and internal clients. Demonstrate a strong commitment to safety and ethical conduct at all times. Strive for a high level of accuracy and efficiency in all tasks. Adhere to all company policies, procedures, and ethical standards. Department-Specific Competencies: What responsibilities and processes are expected to be mastered during the candidates term in the role? Within 6 months, must be reliable in all responsibilities listed in this section •Order Support •Collect Items, Pack, Ship •Clean coolers and ice packs •Sample Archiving •Collection, storage, retrieval, disposal •Supplies Support •Client Sampling •Inventory, receiving, storage, retrieval, delivery •Sample Logistics Workflow Support •Job Creation •Manual Inspection, eCOC, Shelf Life, Nutritional, Import Forms (EnviroMap, client specific), Foodlink+ •Lab and Process Communication •email templates, SIFs •Client Workflows •Morning pet food workflow •RC-FP,F,S •Client Workflows •RC/M- Satellite Locations •Daily Opening and Closing Tasks •Cooler, Ice Pack, Cardboard sorting •Other tasks as assigned