Administrative Support Associate IV - College of Nursing

Perform the full range of responsible secretarial functions as well as delegated complex administrative duties for an assigned academic or administrative unit in a School, College, Division or Center/Institute of the University. Organize, monitor, and expedite the workflow in an assigned office. Route and answer routine correspondence and inquiries not requiring supervisory review. Identify and resolve operational problems and initiate follow-up actions on pending matters. Perform liaison functions between assigned unit and internal and external contacts. Provide advice regarding policies and procedures. Provide and obtain information concerning projects and unit activities and communicate supervisors’ intentions and preferences. Coordinate and process academic and non-academic personnel paperwork including full-time faculty. Identify and resolve processing problems to ensure personnel matters are affected in a timely manner. Perform complex typing duties and process complex documentation with the use of appropriate software, e.g., record and format minutes, type chemical structures, perform layout duties, and complex spreadsheet design. Perform bookkeeping duties including the tracking and monitoring of expenditures and the analyzing and projection of funds and financial data. May prepare routine monthly reports. Provide functional supervision of clerical support staff. Interview prospective clerical personnel and recommend for employment. Distribute work and review for completeness and accuracy. Train in appropriate methods and procedures. Keep calendar, schedule appointments, and make arrangements for meetings and conferences. Make appropriate complex travel arrangements as needed. Perform related work as assigned.