2026-2027, PT, Unbenefited, Fundraising Coordinator, Mother Teresa Catholic Academy, Crete, IL

Title: Fundraising Coordinator 

School: Mother Teresa Catholic Academy, Crete, IL

Reports To: Principal

Position: Part-Time, Unbenefited, 

10-15 hours weekly (Maximum of 29 hours)

Responsibilities

• Update Fundraising information yearly
• Post announcements to FACTS and share with families
• Schedule all fundraisers planned for the school year
• Recruit volunteers for each fundraiser
• Create and share a Fundraising Google Spreadsheet for each family
• Update after each fundraiser and be sure parents are meeting their commitments
• Share information with the business manager to add unmet amount to FACTS tuition as necessary
• Share fundraiser information with all school families via email, text, and Facebook c
• Create content to share fundraising information with the parish bulletin. 

MTCA Annual Raffle Collection in November and February

• Update parent informational flyer
• Order and organize raffle tickets and have them ready to pass out to parents at Back to School Night
• Collect money on the two collection days
• Count money and figure out if parents have met their commitment; if they have not, share with bookkeeper so they can add the outstanding amount to FACTS
• Contact the parents frequently reminding them of due dates
• With the Spring Event mailing, raffle tickets are also mailed to the Parishioners. 

Walkathon � October

• Update Walkathon packet and create Get Movin Fund Hub online Walkathon Site; send the information out to parents and keep sharing with them; collect cash payments and apply that amount to the online Walkathon site; prepare prizes and have them ready to be handed out by the principal.

Double Good Popcorn � January

• Create fundraisers; update forms; and share with families.

Butter Braid � February

• Coordinate fundraiser dates, update forms, and share with families, collect money, request check, coordinate parent order pick-up.

Spring Event/Silent Auction � March 

• These must be complete before the final fundraising balances are added to FACTS tuition. These numbers should be given to the bookkeeper no later than April 1st. Mail donation and sponsorship request letters, create invitations, coordinate having mailing sent out. Ask parents to help fold and mail invitations. Plan event. Secure alcohol license and raffle license from the Village of Crete and the State of Illinois, DJ, Photobooth, food etc. Create signs for use at the event. Order supplies needed for the event. Set up, work at the event, and clean up. The silent auction requires setting up the online Charity Auction Today online auction site. Getting donations for baskets from MTCA families and outside businesses. 

Qualifications

• Support the mission, philosophy, objectives and policies of the Church and the Diocese of Joliet
• High school diploma required, associated degree or higher preferred
• Minimum 2-5 years' experience in fundraising and/or administrative assistant
• Excellent verbal and written communication skills, collaboration, and organizational skills are necessary; must work well with others
• Ability to organize, prioritize, and have focus/attention to detail
• Knowledge of Google Docs and Microsoft Office products is required
• Experience with the FACTS school application would be beneficial

Salary & Benefits

$20.00 per hour with paid personal leave days.

Note: This job description is not intended to be all-inclusive. Other related duties may be assigned to meet the ongoing needs of the school.

To apply for this position, interested candidates should submit a cover letter, resume and at least (2) professional references to Father Thomas Milota at [email protected]. Please reference Fundraising Coordinator in the subject line of the email.