(.5) Level II Counseling Office Secretary (10 month position)

JOB OVERVIEW:

The Counseling Department Secretary provides essential administrative and clerical support to the middle school counseling department. This position is responsible for maintaining accurate student records, supporting counselors and administrators, and serving as a key point of contact for students, families, staff, and the community.

MINIMUM QUALIFICATIONS:

• High school diploma or GED required. Associate's or Bachelor's degree preferred
• Proficiency in Microsoft Office and Excel
• High level of professionalism and confidentiality
• Demonstrated commitment to collaboration and positive working relationships
• Strong verbal and written communication skills
• Exemplary organizational skills

JOB DUTIES & RESPONSIBLITIES INCLUDE:

• Maintain, file, and update confidential student records, including student photographs, test results, medical documentation, correspondence, and other required records, in compliance with district, state, and federal regulations.
• Process student files entering and exiting the district, including records transfers and withdrawals
• Receive and process student records from elementary schools
• Prepare and process student files for transition to high school at the end of the school year
• Process grade and citizenship changes as directed
• Input and update attendance records, including field trips, disciplinary absences, and early dismissals; monitor excessive absences and tardies as required
• Comply with MICR and all applicable student records and reporting regulations
• Effectively utilize the MiStar Student Information System and other district technology systems for data entry, scheduling, record management, and reporting
• Input course requests and support scheduling processes as assigned
• Issue student work permits and record student injury reports
• Record and report communicable diseases in accordance with district and health department guidelines
• Provide professional in-person and telephone support by answering inquiries, assisting visitors, and directing calls appropriately
• Communicate clearly, courteously, and professionally with administrators, counselors, teachers, parents/guardians, and students
• Support counselors and administrators with correspondence, data requests, and other administrative tasks
• Maintain office equipment, including copy machines and shredders, and report service needs when necessary
• Assist and support the main office as needed
• Demonstrate strong typing, data entry, and organizational skills with a high level of accuracy and attention to detail
• Maintain confidentiality and exercise discretion when handling sensitive student and family information.
• Work collaboratively as part of a team while also demonstrating the ability to work independently and manage multiple priorities
• Perform other duties as assigned

DISTRICT OVERVIEW:

Livonia Public Schools employs approximately 1,800 staff members, serving approximately 13,100 students pre-K � post secondary. There are 15 elementary schools, 3 middle schools, 3 high schools, 1 career technical center, 1 early childhood center, and 1 vocational and transition center in the school district. The annual budget for Livonia Public Schools is $185 million, with a state funding of $10,050 per pupil.

BENEFITS OF WORKING WITH LIVONIA PUBLIC SCHOOLS:

Newly hired public school employees are eligible for a traditional pension and tax-deferred retirement savings accounts with an employer matching contribution. The pension component guarantees you monthly retirement benefit payments over your lifetime once you meet age and service requirements. Additionally, as a new public-school employee, you will be automatically enrolled in a Personal Healthcare Fund (PHF), which is a portable, tax-deferred investment account that can be used to pay for healthcare expenses in retirement. Livonia Public Schools will contribute a dollar-for-dollar match on the first 2% you contribute.

 As an employee of Livonia Public Schools, you will be a part of a team working together in a positive work climate and a culture of mutual respect to support the successful education of children. Beyond the satisfaction of knowing you're helping thousands of students grow and learn, you will also have the satisfaction of knowing you are a team member with Livonia Public Schools, which means you will have the following perks of employment available to you:

• Medical insurance, including prescription drug coverage:
  • The district's contribution is the maximum allowed by Michigan law.
  • Family coverage eligibility for employees working 30 hours or more per week.
  • Single coverage eligibility for employees working 20 hours but less than 30 hours per week.
  • Optional "cash in lieu" of medical insurance for those who qualify.
• Dental, vision, and life insurance:
  • The district pays 100% of the premium for all employees.
• Long-term disability coverage:
  • The district pays 100% of the premium for employees working 20 hours or more per week.
• Employee Assistance Program for employees and their eligible family members.
  • Completely confidential, short-term counseling service that utilizes a practical approach toward problem resolution and is available 7 days a week, with no cost to the employee.
• Paid holidays; earned vacation, sick, and bereavement days.
• Longevity pay.
• Earn overtime pay beyond 8 hours per day (depending on bargaining unit)
• Paid "act of God" days, such as snow days.

Additionally, the children of employees living outside the district's attendance boundaries are eligible to attend Livonia Public Schools via schools of choice if working more than 20 hours/week.

CONDITIONS OF EMPLOYMENT:

The ability and desire to accept responsibility are essential for this position. Due to the nature of the work, a cooperative and professional working relationship with all office staff is required. Specific details of the position will be discussed with the administrator during the interview and at the time of hire.

This is a Level II, four hours/day, 10-month position. Salary and benefits shall be in accordance with the terms and conditions of the Agreement between Livonia Public Schools and the Livonia Secretarial Association (MEA).

 APPLICATION PROCESS:

All applicants, including current LPS employees, must complete and submit an application through Applitrack which can be accessed through the Livonia Public Schools webpage. All applicants must also upload a cover letter, professional resume, and three current letters of recommendation to their online application. Deadline is 4:00 p.m. on May 15, 2026 (posting will remain open until qualified candidate is selected).

The Livonia Public Schools School District prohibits unlawful discrimination on the basis of race, color, religion, sex (including sexual orientation, gender identity, and/or transgender status), national origin, age, height, weight, marital status, handicap, or disability in any of its educational programs or activities. The following person has been designated to handle inquiries and grievances regarding discrimination based on race, color, religion, sex (including sexual orientation, gender identity, and/or transgender status), national origin, age, height, weight, and marital status-Director of Human Resources, 15125 Farmington Road, Livonia, MI 48154 at (734) 744-2566. The following person has been designated to handle inquiries and grievances regarding discrimination based on handicap or disability-Director of Student Services, 15125 Farmington Road, Livonia, MI 48154 at (734) 744-2524.