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Job Description
Serves as executive assistant to VP/GM Intel Solutions and its business areas. Will be the primary Point of Contact (POC) for the office and provide administrative support by performing a variety of complex and routine administrative duties in compliance with written and oral guidance and policies.
The ideal candidate will be experienced working with C-Suite executives and can handle a wide range of administrative and executive support related tasks.
Responsibilities will include:
The ideal candidate will be experienced working with C-Suite executives and can handle a wide range of administrative and executive support related tasks.
Responsibilities will include:
- Facilitate daily office operations (e.g., scheduling and coordinating meetings, calendar management, and general office logistics) with an emphasis on calendar de-confliction and hybrid challenges (virtual, on-site, customer)
- Attend and participate in meetings, take meeting notes, record taskers and actions, and update the staff when necessary.
- Review incoming and outgoing correspondence, including preparing documents for signature and ensure proper routing
- Edit presentations, briefings, and reports; check for formatting, proofread, and edit as necessary.
- Coordinate travel logistics and itineraries. Monitor travel-related expenses and reconcile within policy timeline.
- Assist in coordinating special projects/events, including planning and coordinating multiple presentations, disseminating information, and organizing team events.
- Coordinate new employee onboarding, provide information pertaining to creation requests for network access accounts, IT equipment and workspace and laptop set-up.
- Update and maintain records, files and other documents/materials (electronic or in hard copy).
- Performs multiple critical and time-sensitive tasks simultaneously.
- Host visitors, coordinate parking, pass security clearances and escort uncleared visitors