Executive Assistant II

What's a career like at BAE Systems? Remarkable! BAE Systems, Inc. Platforms and Services Sector is hiring an Executive Assistant with attention to detail and excellent communication skills to provide support to the President of the Platforms and Services sector and the senior leadership team. This Executive Assistant will be responsible for supporting a variety of duties and tasks, including the day-to-day coordination of the Sector President’s schedule and travel. In this role, you will work on assignments that are complex in nature where independent action and a high degree of initiative are required in resolving problems and developing recommendations. 

Our ideal candidate is passionate about our mission, being part of a dynamic team, and focuses on the details to move the entire team forward. You are a self-motivated professional with the adaptability to navigate ambiguity and manage multiple priorities simultaneously. You have a well-honed ability to use a high degree of discernment and diplomacy in handling matters that are critical or confidential in nature. If you are a highly motivated and organized individual with excellent communication and interpersonal skills, we encourage you to apply for this exciting opportunity!

Responsibilities:

• Maintain the Sector President’s calendar as well as the sector business calendar, engaging various internal and external stakeholders.
• Arrange travel from organizing complex domestic and international itineraries through expense reporting.
• Act as a representative of the President’s office and the point of contact between BAE Systems Inc., Board members, senior level customers, strategic industry partners, and employees.
• Communicate effectively, utilizing strong interpersonal skills to effectively engage with individuals at all levels of the organization.
• Maintain a variety of confidential and highly sensitive records containing private and proprietary data.
• Coordinate, facilitate, and provide support for executive level conferences, meetings, and events with a high degree of tact and diplomacy.
• Lead and assist with critical projects as a member of the leadership team, including participating in key leadership meetings.
• Liaise across various functions to assist with developing agendas and preparation materials to ensure meetings and engagements align with business priorities.
• Manage teleconference connections, catering, international guest logistics, and PowerPoint presentation creation.
• Maintain and track meeting action items through completion.