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Aecon Group Inc.

Administrator, Doc Controls

Mt. Laurel, NJPosted 1 weeks ago

Job Description

  • The successful candidate will help manage document and drawing lifecycles in Aconex and SharePoint, including uploading, revisions, transmittals, distribution, and archiving project records
  • Coordinating with the project information manager (PIM), the document control administrator will provide document control, general project administration, meeting coordination, in addition to other project-based activities.
  • Maintain accurate document registers, logs, revision histories, and status reports.
  • Ensure compliance with project and client document control procedures, naming conventions, numbering, and metadata.
  • Perform quality checks prior to internal issue and client submission
  • Track document deadlines, overdue items, and follow up with project teams
  • Support audits by maintaining document traceability and version control
  • Provide user support for Aconex and SharePoint, including workflows and access requests
  • Assist with meeting coordination, minutes, and action item tracking.
  • Support onboarding of project staff, consultants, and vendors
  • Maintain contact lists, distribution lists, and project filing systems. Assist with record retention and archiving activities.
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