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Customs Clearance Documentation Specialist - HCMC
Hồ Chí Minh, Hồ Chí Minh, Vietnam; Hồ Chí Minh, Hồ Chí Minh, VietnamPosted Today
Job Description
Overall Job Purposes
• Customs Clearance Documentation Specialist (CDZ Documentation Specialist) is responsible for ensuring the efficient and compliant processing of import and export shipments through customs, arranging domestic trucking and performing other value-added services as required.
Main Tasks & Key Responsibilities:
• Serve as the primary contact for customers to arrange customs clearance, trucking, and other value-added services.
• Develop and execute customer Standard Operating Procedures (SOPs).
• Ensure all documents are complete and correct before proceeding with customs clearance.
• Prepare and process import and export declarations according to current customs regulations.
• Provide consultation to customers regarding customs regulations, classification, commodity regulations, etc., with support from the Team Leader or Trade Compliance Manager when needed.
• Develop and execute customer Standard Operating Procedures (SOPs).
• Ensure all documents are complete and correct before proceeding with customs clearance.
• Prepare and process import and export declarations according to current customs regulations.
• Provide consultation to customers regarding customs regulations, classification, commodity regulations, etc., with support from the Team Leader or Trade Compliance Manager when needed.
• Arrange appropriate trucking plans.
• Manage supplier performance for all required services.
• Ensure all timestamps and milestones are updated correctly and on time.
• Liaise with customs authorities and suppliers to resolve any issues or queries related to shipments (e.g., escalations, disputes, irregularities).
• Manage files in the DHL Global Forwarding's operational system end-to-end (from file creation and document upload to billing and file closure).
• Ensure customs and transportation documents (Proof Of Delivery, etc.) are archived properly as per internal requirements.
• Perform required post audits.
• Prepare necessary internal and customer reports.
• Participate in or lead continuous improvement projects.
• Manage supplier performance for all required services.
• Ensure all timestamps and milestones are updated correctly and on time.
• Liaise with customs authorities and suppliers to resolve any issues or queries related to shipments (e.g., escalations, disputes, irregularities).
• Manage files in the DHL Global Forwarding's operational system end-to-end (from file creation and document upload to billing and file closure).
• Ensure customs and transportation documents (Proof Of Delivery, etc.) are archived properly as per internal requirements.
• Perform required post audits.
• Prepare necessary internal and customer reports.
• Participate in or lead continuous improvement projects.
Qualifications:
• Compliance and continuous improvement mindset.
• Strong attention to detail and accuracy.
• Open-minded attitude.
• Good teamwork spirit.
• Ability to work under pressure and meet tight deadlines.
• Proven experience in customs brokerage, import/export operations, domestic transportation, or a similar role.
• Customs brokerage license (is a plus).
• Strong communication and problem-solving skills.
• High degree of written, verbal, and organizational skills.
• Proficient in English, especially in writing and speaking
• Strong attention to detail and accuracy.
• Open-minded attitude.
• Good teamwork spirit.
• Ability to work under pressure and meet tight deadlines.
• Proven experience in customs brokerage, import/export operations, domestic transportation, or a similar role.
• Customs brokerage license (is a plus).
• Strong communication and problem-solving skills.
• High degree of written, verbal, and organizational skills.
• Proficient in English, especially in writing and speaking
Working Location: Etown Building, No. 364 Cong Hoa, Tan Binh Ward, Ho Chi Minh City
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