Senior Manager, Country Bidding Management

Key Responsibilities:

Bid Strategy and Planning

1.Market and Competitor Analysis

Conduct in-depth research on the market trends relevant to Country Led biddings. This includes analyzing industry growth projections, emerging technologies, and regulatory changes that could impact bids. 

Analyze competitors' strengths and weaknesses. By understanding what competitors offer in similar bids, the BMT can develop unique selling points for the company's bids. They might identify gaps in the market that competitors haven't addressed and tailor the bid strategy to fill those gaps.

2.Bid Planning

Create a detailed bid plan for each Country RFQ or large - scale bid. This plan should include a timeline with key milestones such as when the initial research should be completed, when different sections of the bid document need to be drafted, and when the final review and submission should occur.

Allocate resources effectively among team members based on their skills. For instance, if a bid requires strong financial analysis, the BMT will assign a team member with expertise in finance to handle the cost-related aspects of the bid.

Bid Document Preparation

1.Narrative and Solution Development

Write compelling narratives that clearly communicate the company's capabilities, past achievements, and how it can meet the specific requirements of the bid. The narrative should be tailored to the customer's needs, highlighting the value the company can bring.

Develop comprehensive solutions to address the technical, operational, and functional requirements of the RFQ. The BMT collaborates with internal teams to ensure the solutions are not only feasible but also innovative. They might propose new technologies or processes that can improve efficiency and quality in the project.

2.Compliance and Documentation

Ensure that all bid documents comply with relevant laws, regulations, and contractual requirements. This involves carefully reviewing the RFQ for any compliance - related stipulations, such as industry - specific certifications or environmental regulations.

Prepare and compile all necessary documentation, including legal agreements, certifications, and references. The BMT must ensure that these documents are accurate, up-to-date, and presented in a professional manner.

Cross - Departmental Coordination

Act as a liaison between different internal departments. The BMT needs to communicate the requirements of the bid to departments like ACC, OCC, finance, legal, marketing, IMPAT, and IT&BPO

Coordinate efforts among departments to ensure a unified and comprehensive bid response. This might involve scheduling joint meetings to discuss different aspects of the bid, resolving any conflicts or differences in approach, and ensuring that all departments are working towards a common goal.

Bid Submission and Follow - up

1.Submission and Quality Control

Ensure the timely and accurate submission of bids. The BMT reviews all bid documents to check for completeness, accuracy, and consistency before submission. They also make sure that the bid is submitted through the proper channels and within the specified deadline.

Conduct a final quality control check to ensure that the bid presents the company in the best possible light. This includes checking for any errors in grammar, formatting, or data accuracy.

2.Post - Submission Follow - up

Follow up with the client after the bid submission. This could involve responding to any request for clarification, providing additional information if needed, or participating in post-bid discussions.

Analyze the feedback received from the client, whether the bid is successful or not. If the bid is unsuccessful, the BMT uses the feedback to identify areas for improvement in future bids. If successful, they assist in the transition from the bid stage to the project implementation stage.

Requirements:

Education

• Bachelor’s degree or above 

Knowledge Skills & Competencies

• at least 10 year of experience in global tender/bid management

• Good knowledge of DHL related products/logistics knowledge, business & organization structure

• Good knowledge of AFR/OFR/DOM/DTR operation process 

• Good knowledge in office software, especially Excel, Word etc 

• Good market knowledge & have a flair in International trade 

• Good knowledge of Products' pricing structures 

• Good knowledge of other customer-base system

 Knowledge Skills & Competencies

• Strong commercial and financial acumen with proven pricing and margin management capabilities

• Advanced analytical skills with proficiency in Excel, Power BI, or similar tools

• Strong business judgment with the ability to balance growth and profitability

Language

• Fluent in English and Mandarin (written and spoken)