COURT CLERK

Kitsap County is seeking a Court Clerk to join the Office of the County Clerk!  This position offers an outstanding opportunity to build a career in the judicial system while serving the community through meaningful public service. Every day, you'll play a vital role in ensuring court proceedings run smoothly, maintaining the integrity of official court records, and providing critical support to judges, attorneys, jurors, and the public.

As a Court Clerk, you'll work in a fast-paced courtroom environment where accuracy, professionalism, and sound judgment are essential. From managing complex court calendars and legal documentation to supporting jury trials and maintaining official court records, you'll become an integral part of the Superior Court team. This position offers a unique opportunity to develop specialized knowledge of court procedures while making a direct impact on the delivery of justice throughout Kitsap County.

• Manage courtroom operations, including opening/closing court, attending sessions, administering oaths, preparing minutes, recording proceedings via FTR/Zoom, and handling exhibits.
• Perform accurate data entry into the statewide court database; scan, link, file, and process documents received by mail, fax, or electronic submission.
• Prepare and issue court documents such as Clerk’s Orders of Dismissal, calendars, judgments, writs, search warrants, bench warrants, and general correspondence.
• Provide customer service at the front counter and by phone, including filing pleadings, issuing writs, certifying documents, giving procedural information, and accepting payments.
• Serve as a U.S. Department of State passport agent by processing and verifying passport applications.
• Create and manage dockets and hearing schedules across civil, criminal, juvenile, dependency, probate, domestic relations, domestic violence, mental health, and specialty courts.
• Coordinate with attorneys, prosecutors, GALs, jail staff, and law enforcement regarding case status and scheduling.
• Support jury administration by checking in jurors, creating jury pools, preparing jury materials, and collaborating with the Bailiff.
• Rotate to off-site locations for Juvenile and Dependency matters and attend hearings held at the county jail.
• Provide backup support and assist in cross-training other Court Clerks and staff as needed.

• Professional Experience: 2 years of administrative/clerical office experience that includes providing a high level of customer service. Related education that demonstrates required knowledge, skills, and abilities to perform the job may substitute for up to six months of experience.
• Communication and Interpersonal Skills: Strong written and verbal communication skills with the ability to interact professionally and diplomatically with judges, attorneys, law enforcement personnel, jurors, court staff, and members of the public in sensitive and high-pressure situations.
• Organization and Time Management: Demonstrated ability to manage multiple priorities, maintain court schedules, coordinate calendars, and perform work accurately under deadlines in a fast-paced environment.
• Professionalism and Confidentiality: Ability to exercise sound judgment, maintain confidentiality, handle sensitive information and evidence, and consistently demonstrate professionalism and impartiality while supporting the judicial process.
• Additional preferred qualifications:
  • Experience working in a courtroom or legal environment.
  • Familiarity with statewide court case management systems.
  • Experience supporting jury trials and courtroom proceedings.
  • Proficiency with Microsoft Office software, including Word, Excel, Outlook, and related applications.

For the complete job description: https://kitsap.gov/hr/JobClassifications/Court%20Clerk%20%20.pdf
For more information about Kitsap County Superior Court: Clerk (kitsapgov.com) 

• Who May Apply: This position is open to the general public.  Applications will be screened for qualifications and completion of all the required materials and forms.  The most competitive applicants may be contacted for further steps in the selection process, which may include testing for office and computer skills.
• This position is classified as eligible for overtime under the Fair Labor Standards Act (FLSA)
• This position is covered under a collective bargaining agreement with AFSCME 1308 (Courthouse Employees) and the Kitsap County Personnel Manual. Membership in the union is optional. 
  • Note: Internal applicants should be aware that a change in union status or bargaining unit may impact your benefits and accruals.  Please contact Human Resources if you have questions.
• All applicants, internal and external, must submit a complete and fully detailed application. Your application must clearly demonstrate how you meet all minimum qualifications for the position by the posted closing date. The County uses the information provided in the application (not the résumé) to verify relevant work experience and to determine placement on the pay scale if you are selected for the position.
• To be considered, your application must:
  • Be fully completed, including all supplemental questions. Provide specific and detailed information showing that you have performed the duties and gained the experience required for the role.  Include the total years of relevant experience, quantified based on full-time equivalency. Applications that are incomplete, lack sufficient detail, or do not clearly demonstrate that the applicant meets all minimum qualifications will be screened out and will not move forward in the hiring process. Meeting the minimum qualifications is required.
• Prior to employment, the successful candidate must:  
  • Submit official transcripts from an accredited college or university or business school, if education is being used to meet the minimum qualifications.
  • Authorize and complete a criminal background check in accordance with Washington Fair Chance Act (RCW 49.94). Information received is reviewed on a case-by-case basis and will not necessarily remove a candidate from consideration. 
• Kitsap County is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances.  We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or reasonable accommodation due to a disability during the application or the recruiting process, please contact our Human Resources Office. 
• Work hours for this position are M-F, 8:00 am - 4:30 pm. 
• This posting may be used to fill future openings.
• Only authorized employees and hiring authorities have access to the application materials submitted. Per RCW 42.56.250, all applications for public employment, including the names of applicants, resumes, and other related materials submitted with respect to an applicant are exempt from public inspection.