Administrative Advisor

Purpose of Position:

Perform expert administrative duties of a highly responsible and confidential nature in support a senior level executive who directs multiple major functions; interact daily with senior management and company clients, perform independently under general instructions on a wide variety of special project; prepare special reports, compile and summarize data and organize the flow of work; (duties listed are representative and incumbents in some departments may do some or all of these, or may do simlar level work not listed)

Uphold the organization’s vision, mission, and corporate values. Demonstrate understanding of and compliance with organization’s policies, procedures, code of conduct and work rules.

Essential Functions:

• On behalf of the AVP of Medical Services, interact with senior managers, executives and company clients to accomplish work unit’s strategic objectives
• Relieve supervisor’s workload by preparing routine special reports which required knowledge and understanding of work unit and company objectives, policies and strategies
• Oversee maintenance of items such as budgets, purchase requests, maintenance work orders, travel requests, expense reports, etc., often acting on behalf of supervisor
• Operating on own initiative, undertaking and accomplishing follow-up actions on behalf of supervisor to ensure projects, reports, and administrative issues are completed on time
• May perform some or all duties of a senior administrative specialist
• May direct the work of subordinate level administrative staff
• Provide support to the AVP of Medical Services by preparing agendas, minutes, and follow-up action items
• Perform other duties as assigned

Personal Traits:

All Norton Sound Health Corporation employees are expected to consistently demonstrate the organization’s values: integrity, cultural sensitivity and respect for traditional values, continual learning and improving, compassion, teamwork and pride. Employees are expected to demonstrate integrity, professionalism, accountability, cooperation with and consideration of others.

Required Knowledge:

All Norton Sound Health Corporation employees are expected to have general knowledge of typical office technologies such as computers, printers, copiers, fax machines, and typical office software.

Job Specific knowledge is listed below:

• Advanced computer skills: Excel, Word, Adobe.
• Spreadsheet management.

Required Skills and Abilities:

All Norton Sound Health Corporation employees are expected to have a broad range of skills and abilities centered around a strong patient focus, efficient performance, and teamwork. All employees should have patient/customer service skills, interpersonal skills and good communication skills. All employees should have the ability to manage their time and organize their work to ensure efficient performance. In addition, all employees should have the ability to follow policy, procedure and instructions, actively communicate with their supervisors to ensure understanding and manage their work accordingly. Finally, all employees should have the ability to understand and manage patient/customer confidentiality.

Job specific skills and abilities are listed below: 

• Communication skills and interpersonal relationships
• Ability to produce public communication
• Above average customer service skills
• High Level of attention to detail and accuracy
• Ability to manage multiple priorities
• Problem solving and critical thinking skills
• Ability to work independently
• Strong organizational skills
• Driver’s License

Minimum Requirements

Physical Requirements:

∙Use hands and arms to operate office or clinical equipment

∙Sit less than half the workday

∙Stand and/or walk more than half the workday

∙Bend, stretch, twist, crouch and/or reach

∙Use hands and arms for repetitive motion tasks

∙Lift or carry unaided 25 to 50 pounds

∙Push or pull using more than moderate force

∙See and hear with normal acuity

Working Conditions:

∙Work is conducted in a standard clinical environment to include exposure
 to latex, biohazard or other harmful substances

∙No travel or limited travel is required