Job Description
Document Controller
Kilnbridge Project Office (Site-Based)
SE England, Multiple roles/ locations
Kilnbridge Structures
About Kilnbridge
Kilnbridge is the UK’s leading structures specialist, delivering some of the country’s most complex and iconic engineering, construction and infrastructure projects. Our expertise spans the full lifecycle of a structure - design, build, adapt, repair and protect - delivered by four specialist operational businesses that combine seamlessly as One Kilnbridge to meet any project’s needs.
We are purpose led, focused on building a sustainable and resilient future for the UK, with a reputation for technical excellence, safety and quality built over 35 years. As an employee-owned business, our people are at the heart of everything we do - empowered to contribute, innovate and help shape our continued success.
If you want to develop your expertise, contribute to technically challenging projects and be part of a collaborative team, we’d love to hear from you.
The Role
We have an exciting opportunity for an Information Manager / Document Controller to join one of our project teams, ensuring all project documentation and site administration is maintained in an organised and methodical manner in line with company procedures.
Reporting to the Project Manager and accountable to the Administration Manager, you will work closely with the wider project team including Engineers, Surveyors and Head Office support functions, as well as external clients and suppliers.
This is a key role in supporting the efficient flow of project information, maintaining accurate records, and ensuring document control processes are consistently followed throughout the project lifecycle.
What you’ll do
Familiarise yourself with project document control requirements, reporting any deviations or issues
Work closely with the project team to check, log, register, stamp and distribute all correspondence, documents and drawings
Maintain site filing systems (electronic and hard copy) in line with company procedures
Format and issue correspondence, emails, meeting minutes and reports in standard company format
Assist with the preparation of reporting documentation when required
Ensure all document registers are accurate, complete and up to date
Generate reports as required by the project team
Identify and report any risks to information flow or document control processes
Ensure obsolete or superseded documents are correctly referenced and access is restricted
Liaise with contractors, subcontractors and external stakeholders where required
Support the Project Management Team in compiling handover documentation and client packs
Maintain site office standards, ensuring a professional and organised environment
Ensure office supplies and stationery are adequately maintained
Support project archiving processes at completion (electronic and hard copy)
Provide general administrative support to the site team as required
What you’ll need
Minimum of 2 years’ experience in a similar Document Controller / Information Manager role within the construction industry
Knowledge of EDMS systems and document control processes
Proficient in Microsoft Office applications and general IT systems
Excellent organisational, planning and prioritisation skills
Strong attention to detail and ability to produce accurate documentation
Effective written and verbal communication skills
Ability to build and maintain strong relationships with colleagues, clients and stakeholders
Able to work under pressure and manage multiple priorities across projects
Confident, proactive and professional approach to work
Ability to remain calm under pressure and problem solve effectively
Willingness to support team development and collaborate across functions
Alignment with Kilnbridge values: Responsibility, Integrity, Teamwork and Excellence
Why Kilnbridge?
With major projects delivered across the UK - from national infrastructure to clean energy, buildings and complex structural works - Kilnbridge offers the opportunity to work on schemes that leave a lasting legacy on the built environment. With a UK network of offices from London to Runcorn to Lisburn, we are a trusted partner in some of the most highly regulated, constrained and demanding environments.
We are proud to be an employee-owned organisation where every colleague has a real stake in our success and a voice in how we grow. Our culture is shaped by four core values - Responsibility, Integrity, Teamwork and Excellence - which guide how we work and support one another every day.
Our Commitment to Inclusion
Kilnbridge is an equal opportunities employer and a proud member of the Disability Confident Scheme. We are committed to creating a diverse workplace where everyone is treated fairly with dignity and respect. We welcome discussions about flexible working and encourage applicants who may require reasonable adjustments at any stage of the recruitment process. We do not discriminate on the basis of race, religion, colour, national origin, sex, sexual orientation, gender identity or expression, age, disability, medical condition, pregnancy or marital status.