Job Description
Division Overview:
The Central Services Division (CSD) team works in partnership with agency divisions providing coaching on human resource policies and procedures, financial management and adherence to fiscal responsibility. We value and respect our fellow team members across the Montana Department of Justice.
Job Overview:
We are looking for a skilled Procurement Officer who will be responsible for managing and overseeing all aspects of the procurement lifecycle within DOJ. This includes support and assistance in the development of the scope and specifications, drafts and reviews Invitation for Bids (IFB) and Requests for Proposal (RFP), reviews, and compares vendor documents; evaluates proposals and bids; drafts, edits, negotiates, reviews, interprets and clarifies contract provisions, legal requirements, terms, conditions, specifications, and quotations; recommends contracts for award; supports divisions in monitoring contracts/agreements for statutory and terms compliance; responds to inquiries in regards to contract management. This position is also responsible for ensuring that all contracts comply with the organization's internal policies and procedures.
The procurement officer works closely with various groups within the organization, including legal, procurement, and finance, to ensure that contracts are aligned with the organization's strategic objectives and budgetary constraints.
Overall, the procurement officer plays a critical role in ensuring that contracts are executed effectively and efficiently, while also managing the organization's contractual relationships with external vendors and service providers.
Minimum Qualifications:
Bachelor’s degree in business, public administration, communication, or related field.
Two years of purchasing, technical writing, project management, contract administration, or other applicable experience
Other combinations of education or experience may be substituted.
Special Instructions:
The selection procedures to be used in evaluating the applicant's qualification may include, but are not limited to, an evaluation of the cover letter, resume, a structured interview, performance test, academic transcripts, reference/background checks and fingerprint checks.
Additional materials, references or information submitted by the applicant, but not requested, will not be considered.
Successful applicant(s) will be subject to:
Criminal History Fingerprint / Name-based Check
Driving History
To be considered for this position, you must attach a resume at the time of application.
Tip: When attaching your resume, you must mark the attachment as a “Relevant File”.
Your Resume: Please include all work experience as well as job duties that demonstrate your qualifications for this position. Include dates of employment (month & year- start & end) and the reason you left each job.
A complete online state application is not required. To initiate an application, attach the resume to be considered for this position. Failure to attach résumé will result in an incomplete application that will not be considered further.
Only electronic applications will be accepted. Materials submitted but not requested will not be considered in the selection process.
All documents for Veteran or Disability preference must be received or date stamped by the closing date. Please submit preference documentation to Terri Christianson at [email protected] via File Transfer Service.
To request an accommodation with the application process, please contact the HR office.
Your service is rewarded with competitive compensation and generous State of Montana Benefits.
Medical, dental and vision coverage
Retirement plans
Generous paid vacation, sick and holidays
Pre-tax Flexibility Spending Accounts
Employee Assistance Program
State of Montana employment may qualify for student loan forgiveness under the Public Service Loan Forgiveness (PSLF) program.
This Organization Participates in E-Verify.
Minorities are under-represented in this position and are encouraged to apply.
The State of Montana has a decentralized human resources (HR) system. Each agency is responsible for its own recruitment and selection. Anyone who needs a reasonable accommodation in the application or hiring process should contact the agency's HR staff identified on the job listing or by dialing the Montana Relay at 711. Montana Job Service Offices also offer services including assistance with submitting an online application.State government does not discriminate based on race, color, national origin, religion, sex, sexual orientation, gender identity or expression, pregnancy, childbirth or medical conditions related to pregnancy or childbirth, age, physical or mental disability, genetic information, marital status, creed, political beliefs or affiliation, veteran status, military service, retaliation, or any other factor not related to merit and qualifications of an employee or applicant.