Job Description
Salary Range: 85,300 - 115,200 PLN annually (salary range is based on market data; final salary offered is determined by education, experience, and qualifications of the applicant.) For IA reqs only : “ International Assignee pay would be based upon home country currency as applicable under Polish labor law and Bechtel policy ”. Extraordinary teams building inspiring projects: Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place. Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations. Core to Bechtel is our Vision, Values and Commitments . They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report . Project Overview: Bechtel and Westinghouse Electric Company have partnered to deliver the first AP1000 nuclear power reactors in Poland for our customer, the Polish Entity Polskie Elektrownie Jadrowe (PEJ). Bechtel will be the Engineering, Procurement, and Construction (EPC) contractor for the project. As the EPC, our responsibilities will include providing the design for the Turbine Island and Balance of Plant as well as the construction of the entire facility. This is a one-of-a-kind opportunity, and we are looking for the talent that will help expand Poland’s nuclear base and build a strong and long-lasting energy future for generations to come. This position is subject to U.S. Department of Energy (DOE) regulations at 10 CFR Part 810 (Part 810), which govern the transfer of hardware, materials, and technology to support the construction and operation of commercial nuclear power plants overseas. Job Summary: In this role, you will perform administrative duties that require proficiency, accuracy, judgement, initiative, discretion, and knowledge of protocol. You will handle both routine and complicated items. Your ability to anticipate problems and changing priorities will help bring efficiency and organization to your team. Work Schedule: 5 days a week working 8 hours a day Work Hours: 9:00 AM to 5:00 PM Reports to the Bechtel Project O&AS Manager / Project Field Engineer Manager Major Responsibilities: Receptionist workstation is located at the FRONT DESK on 9th floor Front Desk & Visitor Services Provide front desk reception services, including greeting and directing visitors, employees, and business partners. Serve as the primary point of contact for general office inquiries and visitor assistance. Escort visitors within the office facilities as required. Greeing all guests, clients, vendors, subcontractors and consortium members in reception, directing them to meeting rooms, and determining refreshment preferences (i.e. coffee, tea, or water) and deliver to guests. Ensure proper refreshment supplies are available and notify Bechtel Office Administrator or administration team to order supplies as necessary. Coordinate catering requests, encompassing both set up and post event cleanup responsibilities. Order and organize food for meetings. Meeting Scheduling & Office Coordination Support meeting scheduling and organization, including coordinating conference room availability, bookings, changes, and cancellations. Assist employees and visitors with meeting logistics and day‑of coordination. Support meeting readiness activities as required, including basic room preparation and guest assistance. Hospitality & Office Services Support Coordinate and support office hospitality activities, including refreshments and catering arrangements for meetings and visitors. Monitor availability of hospitality and office consumables and report replenishment needs to Office Administration. Support setup and post‑meeting arrangements as required. Administrative & Office Operations Support Receive and manage incoming correspondence, mail, and deliveries, and notify recipients as appropriate. Answer, route, and manage incoming telephone calls and messages. Maintain reception‑related administrative records and logs required for office operations. Provide general administrative assistance to the Office Administration team as directed. Access, Parking & Office Use Coordination Assist with administrative support related to office access processes, including visitor badging handling as directed by Office Administration. Support handling of jobsite badging (issuing and collection of badges). Support coordination and recordkeeping related to parking and office shared resources, as required. Direct access or facilities related inquiries to the appropriate administrative or support teams. Maintain the parking lot logs. General Office Support Maintaining office supplies consumables, order, re-stock the supply room. Assist with maintaining orderly reception, meeting, and shared office areas. Support office communications, signage, and administrative notices as directed. Perform other front desk and administrative support duties consistent with the role and office operational needs. Education and Experience Requirements: Bachelor's degree in administration or a related field from an accredited university or college (office administrative/secretarial experience) with experience, or in lieu of a degree be able to demonstrate extensive, relevant work experience. Must be fluent in Polish and English (speaking, reading, and writing) Proficiency in MS Office software suite of programs (Word, Excel, PowerPoint, Outlook) A skills assessment may be administered to determine proficiency. Required Knowledge and Skills: Polish national local hire Fluent in Polish and English (speaking, reading, and writing) Strong organizational and communication skills Professional, customer‑service‑oriented approach Ability to interact professionally with individuals at all levels within the organization Ability to manage multiple administrative tasks in an office environment. Total Rewards/Benefits: For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards Diverse teams build the extraordinary: As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent. We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy. Our employees in Poland enjoy a competitive total rewards package that includes: (i) comprehensive medical insurance that includes national medical service with hospitalization coverage and international travel insurance, (ii) group life insurance, (iii) mental and physical health benefits such as a wellbeing program and Multisport Card, (iv) partial reimbursement of corrective glasses, and (v) an employee referral bonus program. Additionally, employees may receive discretionary bonuses on an annual basis. Bechtel is committed to a non-discriminatory recruitment process. All job advertisements and titles are gender neutral. We do not ask candidates about their current or previous pay. Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to [email protected]