Receiving Officer, Procurement

KEY DUTIES AND RESPONSIBILITIES
 Ensure all goods are Received and Checked in proper manner following the Resort policies and procedures.
 All goods to be checked with the Purchase Order and Invoice to ensure the accuracy of the price, quantity, brand, and model.
 Ensure all goods are received in good acceptable condition.
 All damages and spoilages to be reported with the Discrepancy/Spoilage Report to the procurement department for further action.
 Ensure all goods expiry dates are checked and report if there are any issues.
 To check the Boat Note with the goods received and ensure all items cleared are received in the Resort.
 Check all goods are transported under proper temperature control.
 Items damaged during internal transfers to be reported to Procurement Dept. for further action.
 Check the cleanliness of the Supply Boat.
 Check and record all temperature reading of the chiller and freezer of the supply boat.
 Daily Receiving Report to be prepared and circulated within 24hrs of receiving the goods in the Resort.
 Prepare the GRN and make sure the invoice totals are matching the GRN totals.
 Prepare GRN costing sheet to split the Freight, Duty, Bonito and Other Charges
 Ensure all high duties are split to individual items.
 All completed GRNs to be handed over to the Cost Controls Dept. on a daily basis.
 Prepare the list of pending documents need to complete the GRN posting & inform Procurement Department to follow up.
 Ensure all goods received and handed over to the respective dept. in-charge and proper signatures are obtained.
 Ensure all internal and external audit requirements are followed and all reports are prepared and filed.
 Ensure all meat/seafood items are temperature controlled, checked and recorder.
 Ensure all food items are received according to the resort hygiene standards.
 To prepare weekly/monthly receiving status report with all received items and of all open orders.
 Maintain full confidentiality over Resort Financial status.
 Maintain high spirit among the Finance Department staff as well as other resort staff.
 Responsible for proper filing system in the Receiving Department.
 To work multitask jobs in the Finance section.
 Use creative and positive thinking. Throw new ideas for constant improvement of the Receiving system including internal controls.
 To assist the Director, Finance with whatever information relating to Receiving Department work
 Be prepared to do any other work within the department in order to assist other areas or in the event of other staff on emergency leave or when requested by Director, Procurement and Director, Finance.
 Ensure that Receiving & Store areas are clean all the time.
 To perform any additional duties and/or special projects as requested by Director, Procurement and Director, Finance.