Unit Secretary

Performs Clerical/Business Duties

Compiles new charts for admissions and transfers

Maintains current charts 

Prepares admission packets assuring adequate supply on the unit

Enters physicians' orders into the hospital computer 

Transcribes orders accurately 

Maintains tidiness/orderliness of the workstation

Maintains and orders supply inventory

Discharges and transfers patients from the unit via the computer

Follows established charge procedure for patient charge items

Processes work requests for equipment on unit to assist in maintaining a safe environment

Manages Information

Completes concurrent chart reviews and flagging of areas needing completion

Assists in contacting medical center staff to assure compliance with completing charts prior to patient discharge

Completes open record reviews as required each month

Assists in securing signature on “Permit to Treat” form 

 organizes and assures clinical nurse is made aware of lab results as received on the unit

GENERIC COMPETENCIES: Rating scales for behaviors will vary.

Promotes Diversity

Demonstrates behaviors which value individuals’ uniqueness, without regard to race, color, creed, age, gender, position.

Recognizes and appropriately addresses any offensive or discriminatory activity.

Communicates Effectively

Communicates (verbally and in writing) openly, honestly, directly, and positively.

Expresses a difference of opinion in a constructive manner.

Listens actively using appropriate verbal and non-verbal responses.

Addresses issues in appropriate forum and/or area. 

Avoids and discourages gossip.

 Uses email and paging appropriately

Practices Positive Customer Relations (Internal and Extern

 Interacts appropriately with all customers, providing quality customer service.

 Represents UM CRMC in a positive way within the Health System and community.

 Safeguards patient/visitor/employee safety and security.

Demonstrates Professionalism/Accountability

 Meets annual requirements (OSHA, Infection Control, Joint Commission competencies, Employee Health requirements) according to standards and policy.

 Protects electronic protected health information and other sensitive computerized data. Uses data, and the information derived from it, only in the execution of official duties, does not share computer passwords, understands authorized use of UM CRMC equipment and computer resources, reports information security related incidents, etc. 

 Follows practices that demonstrate financial accountability (i.e. conserves supplies)

Reports occupational incidents to immediate supervisor, patient care supervisor or designee within 3 calendar days of an occurrence.

 Meets educational/licensure/certification requirements

Demonstrates dependability. 

 Accepts responsibility for own actions and practices. 

Aligns own work with organizational goals.

 Participates in Performance Improvement activities.

Accepts and participates actively in change.

 Acknowledges mistakes and learns from them. 

 Respects the ideas, opinions and privacy of all individuals

Supports fellow team Attends meetings.

 Maintains confidentiality.

 Maintains privacy for patient 

 Follows ethical standards. Successfully meets detailed departmental/ organizational competencies as summarized on the “Competency Summary” sheet.

To qualify for the position, the candidate must have an high school diploma or equivalent required. Ability to utilize computer and fax machine required. One year experience in clerical position preferred. Medical Terminology preferred.

All your information will be kept confidential according to EEO guidelines.

Compensation:

Pay Range: $17.68-$24.76

Other Compensation (if applicable):

Review the 2024-2025 UMMS Benefits Guide