BUSINESS ADMINISTRATOR - SAFETY (STARTING JULY 1, 2026)

POSITION SUMMARY
The Business Administrator is responsible for managing administrative, financial, procurement, and human resources functions for the department. This position ensures efficient daily operations by
overseeing payroll, budgeting, purchasing, contract administration, and HR-related processes including onboarding, timekeeping, and personnel support. 

The role requires strong organizational, analytical, and customer service skills, as well as the ability to manage multiple priorities in a fast-paced public safety environment while ensuring compliance with district policies and applicable laws.

ESSENTIAL DUTIES

• Reviews, verifies, and processes employee time, attendance, and payroll records to ensure accuracy and resolve discrepancies
• Maintains payroll, financial, procurement, and personnel records in compliance with district procedures
• Generates, analyzes, and prepares reports, spreadsheets, presentations, and operational documentation to support decision-making
• Processes invoices, requisitions, purchase orders, contracts, and related financial transactions
• Assists with procurement activities, including bids, quotes, vendor coordination, and contract administration
• Ensures compliance with procurement standards, district policies, and applicable regulations
• Supports recruitment, onboarding, background checks, credentialing, and maintenance of employee records
• Monitors employee attendance, leave, and timekeeping while serving as liaison between departments and Human Resources
• Tracks and reconciles temporary staffing hours, invoices, certifications, and compliancerelated records
• Provides customer service, administrative support, and communication with internal and external stakeholders while maintaining confidentiality of sensitive information
• Required to have prompt, regular attendance in person and be available to work on-site during regular business hours and as needed
• Performs other duties as assigned by the appropriate administrator or their representative

KNOWLEDGE, SKILLS & ABILITIES

• Knowledge of accounting, payroll, procurement, and human resources principles, practices, and compliance requirements
• Knowledge of payroll processing, timekeeping systems, and applicable laws and regulations
• Knowledge of Enterprise Resource Planning (ERP) systems and time and attendance platforms (e.g., Lawson, UKG/Kronos)
• Proficiency in Microsoft Office Suite, including Excel, Word, and Outlook
• Skill in maintaining accurate financial, payroll, procurement, and personnel records with strong attention to detail
• Strong organizational, analytical, and problem-solving skills with the ability to manage multiple priorities and deadlines
• Effective written, verbal, customer service, and interpersonal communication skills
• Ability to interpret and apply policies, procedures, and regulatory requirements
• Ability to prepare reports, spreadsheets, presentations, and related documentation
• Ability to maintain confidentiality and handle sensitive information with discretion
• Ability to work independently and collaboratively while supporting staff on administrative, payroll, procurement, and HR-related processes

MINIMUM REQUIREMENTS
EDUCATION:
• Bachelor's Degree from an accredited college or university required
•Additional years of equivalent professional experience may be considered in lieu of the degree requi

CERTIFICATION/LICENSE:
• Valid State of Georgia Driver's License or proof of equivalent mobility
• Must obtain appropriate certification or license per department requirements

WORK EXPERIENCE:
• Two (2) years of experience performing business, financial, or administrative functions.
• Experience supporting human resources functions (e.g., onboarding, payroll, timekeeping, employee records) preferred
• Experience in K�12 education or public sector preferred

COMPENSATION
Salary Grade: 121
Salary Range:Salary Schedules - Atlanta Public Schools
Work Year: Annusal (252-Day)

PHYSICAL ABILITIES AND WORKING CONDITIONS
The physical abilities, working conditions and other conditions of employment listed in this document are representative of, but are not intended to provide an exhaustive list of the requirements for positions in this classification. In the event of an emergency or situation requiring guidance from Federal, State, or local or school district authorities, the requirements of this position may change temporarily or for the school year to best serve the needs of our students.

Vision: Ability to read small print and view a computer screen for prolonged periods. Requires good near or distant vision. Requires distinguishing colors and/or depth perception to judge distances.
Hearing: Ability to tolerate exposure to noisy conditions
Speech: Ability to be understood in face-to-face communications, to speak with a level of proficiency and volume to be understood over a telephone or computer.
Upper Body Mobility: Ability to use hands to grasp and manipulate small objects; manipulate fingers, twist and bend at wrist and elbow; extend arms to reach outward and upward; use hands and arms to lift objects; turn, raise, and lower head.
Strength: Climbing, balancing, stooping, kneeling, crouching, crawling, reaching, standing, walking, pushing, pulling, lifting, gripping, feeling, seeing/observing and carrying. Must exert over 100 pounds of force occasionally, over 50 pounds of force frequently, and/or over 20 pounds of force constantly to move objects.
Environmental Requirements: Ability to encounter constant work interruptions; work cooperatively with others; work independently; Regular exposure to weather, including heat, cold, dampness, and/or humidity.
Mental Requirements: Ability to read, write, understand, interpret and apply information at a moderately complex level essential for successful job performance; math skills at a high school proficiency level; judgement and the ability to process information quickly; learn quickly and follow verbal procedures and standards; give verbal instruction; rank tasks in order of importance; copy, compare, compile and coordinate information and records. Understand how to manage stress

Additional Work Conditions & Physical Abilities: Will require travel to multiple sites. Extended hours may be required depending on each situation. Must understand and have full knowledge of the occupational hazards in using power tools and equipment and of necessary safety precautions. Requires extensive safety training and/or protective devices.

The Atlanta Public School System does not discriminate on the basis of race, color, religion, sex, citizenship, ethnic or national origin, age, disability, medical status, military status, veteran status, marital status, sexual orientation, gender identity or expression, genetic information, ancestry, or any legally protected status in any of its employment practices, educational programs, services or activities. Reasonable accommodations may be made to enable individuals with disabilities to perform essential duties.

This job description is intended to accurately reflect the duties, responsibilities and requirements of the position. It is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills, or working
conditions associated with the position. Management and administration reserves the right to modify, add, or remove duties and assign other duties as necessary.