Administrative Secretary - Elementary Instruction

12 - Month position
Level 6

 Qualifications:

• Minimum education of a high school diploma or its equivalent is required, with additional preparation and/or college work related to secretarial training preferred.
• Experience as a receptionist or secretary preferred.
• Computer skills and/or experience required.
• Typing and/or keyboarding skills required.
• Working knowledge of standard office machines required.
• Communication and interpersonal skills.
• Possession of the knowledge, skills, and abilities necessary to perform the essential functions of the position.
• Such alternatives to the above qualifications as the Board of Education may find appropriate or acceptable.

Fair Labor Standards Act Status:  Non-Exempt

Reports to:

Department Administrator

Job Goal:

Provide skillful and productive operation of the office in order to assure a positive impact on the Independence School District's educational program and students' success.

Performance Responsibilities for Administrative Personnel:

• Performs various office management tasks
• Operates computers, copiers, office machinery and equipment with a high degree of skill
• Maintains files/records, confidential and general correspondence, memos, statistical data, reports, and other office forms as assigned
• Performs duties to achieve high levels of customer service
  1. Answers telephone in a pleasant and respectful manner and routes calls to appropriate personnel
  2. Deals courteously with visitors, parents, students, and staff
  3. Cooperative, flexible and shows good judgement/discretion in interpersonal interactions
  4. Represents self, school and District positively
• Responds in a timely manner to informational requests
• Performs budgeting, requisitioning, and bookkeeping tasks as necessary, following established District policies and procedures
• Demonstrates good safety practices and adheres to all District rules, regulations and policies
• Performs other duties as assigned in order to carry out functions of the office

Performance Responsibilities for Administrative Secretary:

The following responsibilities may be included for this position:

• Completes documents and written communications for special projects
• Drafts district communications
• Performs budgetary and bookkeeping tasks
• Takes inventory and orders equipment and supplies, as needed
• Assists with the processing of accounts payable, which may include paying bills, preparing vouchers, printing checks, etc.
• Processes applications for government financial assistance
• Generates reports, as requested
• Assists in the coordination of District functions, special events and curriculum.
• Posts District information
• Submits technology work order requests for District staff
• Manages passwords for various software systems across the District
• Maintains current models and prices for technology purchases
• Processes requests for technology purchases
• Relays urgent technology needs to members of the technology staff.
• Drafts correspondence
• Trains clerical staff, as necessary
• Collects, compiles and enters student, payroll, time sheet, and other record-keeping data into computer databases
• Greets students, parents and guests warmly; functions as an ambassador for ISD
• Answers telephones, transfers calls and takes messages
• Performs secretarial duties, such as typing correspondence, opening mail, ordering supplies, etc.
• Maintains calendars
• Performs other responsibilities as necessary to carry out the functions of the office

Terms of Employment:

Administrative Secretaries will be employed for twelve month positions.  The salary and work year will be established annually by the Board of Education.

Evaluation:

Performance of this job will be evaluated by the immediate supervisor, using the Independence School District Performance Based Evaluation � Office Personnel.