Secretary - Discipline/Billing Clerk

11-Month - Full-Time - 5-day work week
Level 1

Qualifications:

• Minimum education of a high school diploma or its equivalent is required, with additional preparation and/or college work related to secretarial training preferred
• Computer skills and/or experience required
• Typing and/or keyboarding skills required
• Working knowledge of standard office machines required
• Communication and interpersonal skills
• Possession of the knowledge, skills, and abilities necessary to perform the essential functions of the position
• Such alternatives to the above qualifications as the Board of Education may find appropriate or acceptable
• Must be able to pass school bus physical
• Ability to complete certification training as required by the State and district
• Ability to work with limited supervision
• Ability to maintain confidentiality and site security
• Must have the ability to work outside in all types of weather

Fair Labor Standards Act Status:  Non-Exempt

Reports to: 

Office/Department Administrator

Job Goal:

Provide skillful and productive operation of the office in order to assure a positive impact on the Independence School District's educational program and students' success.

Performance Responsibilities for District Office Personnel:

• Performs various office tasks
• Operates computers, copiers, office machinery and equipment with a high degree of skill
• Maintains files/records, confidential and general correspondence, memos, statistical data, reports, and other office forms as assigned
• Performs duties to achieve high levels of customer service
  1. Answers telephone in a pleasant and respectful manner and routes calls to appropriate personnel
  2. Deals courteously with visitors, parents, students, and staff
  3. Cooperative, flexible and shows good judgement/discretion in interpersonal interactions
  4. Represents self, school and District positively
• Responds in a timely manner to informational requests
• Performs budgeting, requisitioning, and bookkeeping tasks as necessary, following established policies and procedures
• Demonstrates good safety practices and adheres to all District rules, regulations and policies
• Performs other duties as assigned in order to carry out functions of the office

Performance Responsibilities for Transportation Discipline/Billing Clerk:

The following responsibilities may be included for this position:

• Assists with making and receiving telephone calls regarding student discipline issues.
• Reviews video of bus incidents to assist in student discipline process
• Generates and distributes invoices for Transportation related services, as directed
• Takes inventory and orders equipment and supplies, as needed
• Assists with the processing of accounts payable, which may include paying bills, preparing vouchers, printing checks, etc.
• Generates reports, as requested
• Drafts correspondence
• Collects, compiles, and does database entry of  information, such as student data, and other record-keeping data
• Answers telephones, transfers calls, and takes messages
• Performs secretarial duties, such as typing, correspondence, opening mail, ordering supplies, etc.
• Performs other responsibilities as necessary to carry out the functions of the office
• Perform duties of School Bus Attendant as necessary

Terms of Employment:

Transportation Discipline/Billing Clerk will be employed for ten (10) month position.  The salary and work year will be established annually by the Board of Education.

Evaluation:

Performance of this job will be evaluated by the immediate supervisor, using the Independence School District Performance Based Evaluation � Office Personnel.