Procurement Specialist

The Procurement Specialist ensures products and services are purchased in a cost-effective and timely manner leveraging best practices and providing exceptional customer service. Partners with departments across the organization to manage sourcing, vendor negotiations, and terms.

• Manage the purchasing process from selecting suppliers to providing guidance on sourcing and procurement processes.
• Prepare and process purchase orders and purchase requisitions, and maintain documentation of the acquisition of goods and services
• Sourcing, negotiating, and engaging reliable suppliers and vendors to secure advantageous terms
• Work with Finance and Budget owners to ensure Purchase Requests and Orders are in line with financial goals. Collaborate with IT, create documentation around evaluation, integration, and governance following IT best practices for application adoption, license provisioning, security, privacy, and user on- and off-boarding.
• Develop and track action plans for upcoming renewal dates.
• Assist stakeholders with identifying tools to increase business effectiveness.
• Build and manage the selection of preferred vendors and document the selection process for those vendors
• Request for Proposals (RFPs) and contracts
• Develop procurement strategies that are inventive and cost-effective.
• Evaluates and analyzes purchasing trend and price trend to identify forecasting demand and minimize purchasing costs.
• Reviewing existing contracts with suppliers and vendors to ensure on-going feasibility.
• Building and maintaining long-term relationships with vendors and suppliers.
• Performs other related duties as assigned by management.

Requirements:

• Bachelor's degree in supply chain management, logistics, business administration, or related field OR equivalent related experience.5+ years’ experience managing all functions of procurement, with a focus on redesigning and implementing changes in the purchasing process.
• In-depth knowledge of preparing and reviewing contracts, invoicing, and negotiation terms.
• Demonstrated skill in dealing with vendors and external suppliers while maintaining good business relationships throughout negotiations.
• Ability to initiate and facilitate communication, reach agreement on deliverables and timelines, mediate through obstacles, and negotiate toward win/win outcomes.
• Displayed ability to work comfortably with all levels of the organization.
• Strong analytic and quantitative skills to evaluate and compare bids and make recommendations.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, and Access).
• NetSuite experience is a plus.
• Multi-tasking and time-management skills, with the ability to prioritize taskss
• Highly organized and detail oriented.

COMPETENCIES:

• Diversity - Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; Educates others on the value of diversity; Promotes a harassment-free environment; Builds a diverse workforce.
• Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
• Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
• Business Acumen - Understands business implications of decisions; Displays orientation to profitability; Demonstrates knowledge of market and competition; Aligns work with strategic goals.
• Change Management - Develops workable implementation plans; Communicates changes effectively; Builds commitment and overcomes resistance; Prepares and supports those affected by change; Monitors transition and evaluates results
• Cost Consciousness - Works within approved budget; Develops and implements cost saving measures; Contributes to profits and revenue; Conserves organizational resources.
• on time or notifies appropriate person with an alternate plan.
• Judgement - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.
• Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
• Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
• Quality Management - Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.
• Strategic Thinking - Develops strategies to achieve organizational goals; Understands organization's strengths & weaknesses; Analyzes market and competition; Identifies external threats and opportunities; Adapts strategy to changing conditions.
• Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.