Program Assistant - Urbana Regional Nursing Program

This position provides faculty/student support, logistical and scheduling support, and office support for the UIC College of Nursing Urbana Regional Program Site. Duties Responsibilities: Faculty and Student Support Serves as primary support for faculty. Formats, proofs, copies, and prepares exams and other materials. Provides proctoring services for student disability accommodations. Prepares rosters for course coordinators and clinical instructors. Assists Program Advisor with maintenance of student files and internal databases for high school recruitment, prospective students, alumni, clinical agency/medical facility partners. Follows up with students on missing application, registration, and clinical requirements. May assist with application and transcript reviews. Coordinates student registration by providing students with course schedule and Course Reference Number (CRN). Troubleshoots student registration issues (account holds, permit issues, etc.). Assists Program Director with biennial simulation lab inventory. Assists lab coordinator with ordering supplies for simulation lab. Responsible for setup and takedown for simulations and other lab activities. Logistical Support Coordinates classrooms for UIC College of Nursing Urbana Regional Program classes. Collects faculty textbook and course material orders and submits to program partners. Manages student clinical placements. Completes agency pre-clinical requirements and monitors student compliance, in collaboration with the College’s Compliance Coordinator. Assists with Urbana Regional Program event planning, including but not limited to marketing, flyers, invitations, and tracking RSVPs. Supports all New Student Orientation activities. Maintains advising guides and transfer prerequisites/updates. Office Support Provides administrative support to UIC College of Nursing Urbana Regional Program staff (opening/closing the office, answering phones, filing, scheduling appointments/meetings, data entry, etc.). Makes P-Card and T-Card purchases for Regional Program. Processes office supply orders, purchase requisitions, and reimbursements for faculty and staff. Reconciles appropriate transactions using UIC software platforms. Attends faculty and staff meetings and prepares meeting minutes for distribution. Other duties Performs other related duties and participates in special projects as assigned.