Administrative Specialist I

Agency

Dept of Labor

Division

Occupational Safety , Health Admin Div

Job Classification Title

Administrative Specialist I (S)

Position Number

60013156

Grade

NC08

About Us

The North Carolina Department of Labor is charged by statute with promoting the health, safety and general well-being of the workers in the state. The laws and programs the Department administers affect every worker in the state. The Department is organized into three primary divisions which carry out the Department's principle regulatory, enforcement and promotional programs, and the administrative operations. The three primary divisions have divisions, bureaus and offices under each, which carry out the specific and specialized portions of the NCDOL mission. The Department employs approximately 385 employees. To learn more about the NC Department of Labor, please visit our website at https://www.labor.nc.gov/.

Description of Work

This position is located in the Charlotte OSH Field Office and reports to the Program Coordinator II for OSH West administration. Position serves as receptionist and administrative support for the 3 District Supervisors and approximately 40 OSH Compliance Officers. This Position handles and directs incoming calls from businesses, government officials, and the general public. Primary duties include drafting and typing documents, filing, scanning of all documents pertaining to all case file types, and processing all incoming and outgoing mail into the Osha Express System for compliance and the internal auditing of files in the system to ensure all procedures are followed and the files are complete in the system. Other duties include the day-to-day processing of complaints, referral, citations etc., preparing documents for USPS and Certified Mail and responsible for maintaining all closed files and preparation of transfer to the Planning, Statistics and Information management Bureau for archiving. The working hours for this position are Monday-Friday from 8:00 a.m. – 5:00 p.m. Occasional overnight travel is required.   

Knowledge Skills and Abilities/Management Preferences

The Posting Will Close At 11:59 P.M. The Night Before the End Date

NC:08

Salary Grade Range: $39,244.00-$68,679.00  

Recruitment Range: $39,244.00-$43,000.00

Selected applicant must live within a 50-mile radius of the Charlotte OSHA Field Office or relocate within 30 days of job acceptance.  

Knowledge, Skills and Abilities / Competencies

• The ability to handle multiple tasks and respond cordially and effectively to public inquiries is essential.
• Must pay close attention to detail and be able to complete task with a high level of detail, accuracy and confidentiality.
• Must be able to establish and maintain working relationships with others and carry out general instructions, both written and oral. 
• Competency is required in Microsoft WORD and EXCEL.  
• A valid driver's license is required  
• Applicant must live within a 50-mile radius of the office or relocate within 30 days of job acceptance.  
• The selected candidate must obtain a notary within 90 days of hire date and maintain a notary while employed. 
• Experience in all work processes and office equipment in a large office environment. 
• Preferred experience working in SQL MDI database systems.
• Prefer candidates that are fluent in reading, writing and speaking in both Spanish and English. 
• Occasional overnight travel required. 

***Applicants may be subject to a background check***

Candidates now meet the minimum qualifications of a position if they meet the minimum education and experience listed on the vacancy announcement.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.

Due to the high volume of applications received, application status updates cannot be provided by telephone. Applicants may monitor the status of their application by logging into their account. Following the closing date, applications will be reviewed by Human Resources to determine minimum qualifications. The hiring process may take several weeks.

If there are any questions about this posting other than your application status, please contact:
NC Department of Labor
Human Resources Division
Kyla Virden

[email protected] 
 

Minimum Education and Experience

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.

High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.

Recruiter:

Kyla Starr Virden

Recruiter Email:

[email protected]