Executive Assistant

Purpose. Performance. People.

Joining CPP Investments means joining one of the world’s most admired and respected institutional investors to drive a single mandate: to deliver strong, sustainable returns for generations of Canadians.  

 

With a long-term horizon and global reach, we deploy capital at scale across public and private markets. Our size, stability, and disciplined investment philosophy allow us to pursue complex opportunities and build enduring partnerships worldwide. 

 

For our people, this means meaningful work with tangible impact, real opportunity, and collaboration with exceptional colleagues who value partnership and performance. Here, you’ll contribute to outcomes that matter alongside team members committed to excellence and shared success. 

Role Summary:

As an Executive Assistant, you will be responsible for providing day-to-day administrative support to the Senior Managing Director & Chief Public Affairs Officer, including managing calendars, meetings, expenses, events, presentations, travel, correspondence, and departmental initiatives.

Accountabilities & Qualifications:

Accountabilities

• Proactively manages a complex and busy calendar, including scheduling internal and external meetings, calls, and travel.
• Assists in the creation of high quality, strategic reports and presentations for Executive, Department, Board, and external meetings. Solicits input and is responsible for ensuring the accuracy of data used in these documents.
• Responsible for seamless end-to-end coordination of department-wide special projects/events (e.g. offsites,), including but not limited to venue booking, catering arrangements, compilation, and printing of materials, etc.
• Coordinates employee town hall events, including meeting logistics and room bookings.
• Prepares, files, and retrieves corporate documents, records, and reports.
• Assists with meetings end-to-end, including the preparation, compilation and distribution of agendas and pre-reads, minute-taking, and prioritization and follow-up of meeting action items.
• Timely preparation and submission of corporate credit card and expense reports.
• Coordinates the approval and processing of invoices.

Qualifications

• College diploma or bachelor’s degree
• 8+ years administrative support experience including 4+ years at a C-level (with Board and external responsibilities)
• Prior experience in the financial services or related industry is an asset.
• Requires strong communication skills, both written and verbal in English
• Experience with complex calendar management, booking high profile meetings, events, scheduling travel and managing expense reimbursement process.
• Experience providing support to senior professionals and managing competing priorities.
• Technologically savvy and highly proficient with Microsoft Office (Word, Excel, PowerPoint) and other applications

You are motivated to contribute to something larger than yourself, approach complex challenges with rigor, and hold yourself to high standards in a collaborative, performance-driven environment. 

 

Inclusion & Accessibility

CPP Investments is committed to equitable access to employment and building a workforce that reflects diverse talent and perspectives. If you require accommodation at any stage of the recruitment process, please let us know and we will work with you to meet your needs. 

 

Attention: Protect Yourself from Fraud

CPP Investments is committed to a secure and transparent recruitment process. We will never ask candidates for payment or financial information at any stage of hiring. All legitimate opportunities are posted on our careers page, and communications will come from our applicant tracking system, Workday. 

CPP Investments may use AI tools to help screen and assess applicants by analyzing resumes and applications for relevant skills and experience. These tools support, but do not replace, human decision-making.

#LI-ONSITE