Real Estate Associate

About Us: 

The Ohio Department of Administrative Services (DAS) takes great pride in its work to support the priorities of the DeWine-Tressel administration to ease access for those doing business with the state, secure state data and technology resources, and create efficiencies for our state government partners while keeping costs in check.

DAS is the engine of state government, providing innovative solutions and supporting the efficient operation of state agencies, boards, and commissions. DAS program areas serve our Ohio government customers, who in turn directly serve the interests of Ohioans. We help procure goods and services, deliver information technology and mail, recruit and train personnel, promote equal access to the state workforce, lease and manage office space, process payroll, print publications, and perform a variety of other services. 

The Office of Real Estate and Planning provides state entities with diverse services related to office space and real estate needs. Services include office space assessments, space allocation, planning and design and project management activities; commercial leasing, acquisition and disposal of real estate; transfers of property between state entities; leasing of state buildings and land; appraisal review and valuation; surveyor services; and oversight of eminent domain actions. 

What you'll do 

Receives training and provides entry-level support to the Office of Real Estate and Planning in the performance of real estate services on behalf of state agencies, boards, commissions, colleges & universities as required (e.g., leasing of commercial office, warehouse or other types of space; land leasing; commercial property acquisitions & sales; oil & gas leasing on state land; granting of easements; permits & licenses for state land use; re-viewing appraisals)

Conducts preliminary market research, property data gathering, and comparable property analysis.
• Assists in the negotiation of real estate contract terms & provisions with property owners, developers, utility companies, cities, counties, other governmental agencies, not-for-profit entities & others.
• Supports field activities such as property tours, inspections, and customer meetings where permissible.

Assists with preparing, reviewing and organizing real estate documents & any related materials (e.g., leases, easements, purchase agreements, legislative acts, sales packages, comparable market analysis, financial analysis).
• Creates basic visual maps and property aids (e.g. parcel outlines, boundary sketches, site reference diagrams) to support real estate analysis, documentation and transactions.

Conducts property record research at county courthouses, including ownership verification, lien searches, taxation data, legal description confirmation, deed histories, parcel information, liens and other public documents needed for real estate transactions.

Assists in response to General Ombudsman inquiries concerning state-owned real estate.
• Coordinates and performs deliveries of real estate documents, files, and records to state offices, partner agencies, and other stakeholders.
• Assists in responding to property management issues in commercially leased spaces, including coordinating with state tenants, Landlords, and vendors to support timely resolution.

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)

*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

24 mos. trg. or exp. in real estate, property management or related field; travel required, must be able to provide own transportation. 

-Or undergraduate core program in business administration, real estate, property management or related field; travel required, must be able to provide own transportation. 

-Or equivalent of Minimum Class Qualifications For Employment noted above.

Job Skills: Real Estate

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Knowledge:
1. Real estate or property management
2. Business administration
3. Applicable state &/or federal laws, rules, regulations & standards*
4. Agency policies & procedures*

Skills:
1. Use of electronic devices (e.g., computer, tablet, cell phone) & applicable software applications (e.g., spreadsheets, databases, word processing)

Abilities:
1. Define problems, collect data, establish facts & draw valid conclusions
2. Prepare real estate agreements and/or contracts
3. Gather, collate & classify information about data, people or things
4. Handle sensitive complaints & inquiries
5. Demonstrate effective & customer oriented written & oral communication skills

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs, and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

The State of Ohio is a drug free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.