District Administrative Specialist
Job Description
Initial Posting Date:
06/04/2026Application Deadline:
06/22/2026Agency:
Department of TransportationSalary Range:
$3,798 - $5,193Position Type:
EmployeePosition Title:
District Administrative SpecialistJob Description:
Administrative Specialist 1 – District Administrative Specialist
Oregon Department of Transportation
Delivery & Operations Division – Region 3
Maintenance Section
Roseburg
The role:
Our Roseburg maintenance office is seeking a detail-oriented professional to oversee state highway and bridge administration across Coos, Curry, and Douglas counties, alongside select projects in Josephine and Jackson counties. Ideal candidates will possess public-sector financial and contract management experience, advanced Microsoft Office proficiency, and the ability to solely coordinate multiple priorities. Apply today!
We provide a safe and reliable multimodal transportation system that connects people and helps Oregon's communities and economy thrive. We encourage people from all backgrounds and abilities to apply for our positions.
Before applying, visit our applicant information website to learn more about our process. If you are a current State of Oregon employee, you must apply through your employee Workday profile.
A day in the life:
Handle sensitive operations and confidential clerical duties for managers, including proofreading correspondence, reports and personnel actions.
Enter, update and retrieve information using Oregon Department of Transportation (ODOT) computer systems.
Coordinate district financial activities, including payroll assistance, accounts payable, purchase requests, invoice reconciliation and budget monitoring for nine maintenance crews.
Assist with the development of maintenance budget split for multiple crews including but not limited to preparing crew budget for approval and entering data into the Highway Budget database system.
Monitor expenditures across eight funding sources and multiple emergency events, providing status updates to management.
Compile and submit reports related to highway maintenance activities, equipment usage, funding sources, fund transfers, cost summaries and property control.
Schedule and attend district and region meetings, prepare materials, take minutes, track follow-up items and distribute information.
Oversee the district filing system, maintaining personnel files and purging records as needed.
Route telephone calls, answer public inquiries and coordinate district responses to public records requests and legal tort claims.
Work 100% on-site in a standard office setting, with some travel required.
To request a copy of the position description, which includes all duties and working conditions, please email [email protected].
What’s in it for you:
Work/life balance, 11 paid holidays a year, flexible work schedules, paid leave and so much more. Learn more about working at the Oregon Department of Transportation and the benefits we offer.
Comprehensive and equitable base salary offer within the listed range. Through an equal pay assessment, we will determine the salary offer using the information you provide in your submitted application materials. Please ensure your application materials are detailed, accurate and reflect your skills, experience (paid and unpaid) and education as they relate to the position when applying.
The salary range listed is the non-PERS monthly salary range. If you are already a participating PERS member or once you become PERS eligible, the salary range will increase by 6.95%.
Public Service Loan Forgiveness opportunity!
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Minimum qualifications:
An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data;
OR
Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data;
OR
An equivalent combination of education and experience.
What we’d like to see:
If you have these attributes, let us know in your application materials! It's how we will choose whom to move forward! You do not need to have all these qualities to be eligible for this position. We may also use transferable skills, experience and education to help us decide who will move forward.
Experience with financial tracking, budgeting or contract administration in a public-sector setting.
Proficiency in Microsoft Office applications, Excel, Outlook and Word.
Familiarity with records management practices, public records requirements or document retention standards that include managing complex documents and data.
Experience coordinating multiple priorities, calendars or projects with pressing deadlines.
Experience with organizational skills with strong attention to detail and accuracy.
Ability to anticipate needs, identify issues and propose practical solutions solely.
How to apply:
Complete the following required steps:
Fill out the application or attach a resume. Please contact the recruiter under the ‘Need help?’ section if you have any questions about how to fill out the experience fields or to attach a document. Your submitted experience fields or attached resume must include dates (MM/YYYY) for each employer.
Attach a cover letter. Your cover letter should clearly demonstrate how your experience and training relates to the qualities that you have under the “what we’d like to see” section above.
Your cover letter must be limited to no more than two (2) pages.
Please address your cover letter to Mark Epps, Assistant District 7 Manager.
Generic cover letters that do not address the qualities that you have under the “what we’d like to see” section may receive lower scores than those that addressed the desired qualities.
You must upload your cover letter in the ‘Resume/Cover Letter’ section of the application.
Complete questionnaire. Answer the checkbox-style questions before submitting your application.
After you submit your application, please respond to the public records request authorization and gender identity questionnaire. This screen will come after you submit and will complete the process. If you are a current State of Oregon employee, the tasks will come to your Workday inbox.
If you are a veteran or Oregon National Guard servicemember, you may receive preference. The task to upload your documents will be available after you submit your application. For privacy reasons, please do not attach your military service document(s) to your application or combine it with any other required document attachments.
Need help?
For questions, call 503-930-6376 or email [email protected]
Additional information:
We do not offer visa sponsorship. If you are hired, you will be required to fill out the US Department of Homeland Security’s I-9 form confirming you are able to work in the US. We are not an E-Verify participating employer, and we are unable to proceed if E-Verify participation is required [e.g., STEM Optional Practical Training (OPT) Extension].
The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an education institution during the application process.
We may use this recruitment to fill multiple or future vacancies.
We will conduct name-based criminal background checks on final candidates, including current ODOT employees. All applicants may be subject to additional pre-employment check(s) such as driver license, LEDS (Law Enforcement Data System), and/or education verification as required for the position.
You will be represented by the Service Employees International Union (SEIU).
ODOT is an Equal Employment Opportunity and Affirmative Action Employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin, disability, sexual orientation or any other class protected by state or federal laws in admission or access to our programs, services, activities, hiring, and employment practices. Applicants with a disability may request a reasonable accommodation during the application process. For questions, concerns, or complaints regarding EEO/AA/ADA, contact 1-877-336-6368 (1-877-EEO-ODOT). This information can be made available in an alternative format by contacting ODOT Recruitment at 503-986-3700. Oregon Relay Service can be reached by calling 7-1-1.
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Financial Tracking, Financial Reporting, Budgeting, Budget Management, Contract Administration, Contract Management, Records Management, Document Retention, Public Records, Public-Sector Operations, Government Administration, Administrative Support