Travel Assistant

AU Values

• Respect for Diversity and TeamWork • Think Africa Above all
• Transparency and Accountability • Integrity and Impartiality
• Efficiency and Professionalism • Information and Knowledge Sharing

Organization Information

Reports to: Travel Officer
Directorate/Department: Administration and Human Resources Management
Number of Direct Reports: 0
Number of Indirect Reports: 0
Job Grade: GSA5
Contract Type: Regular 
Location: Accra, Ghana

Purpose of Job

To provide general administrative support to the department for effective implementation of departmental work plan and daily routine work.

Main Functions

• Provide timely operational support
• Assist in activity planning
• Prepare operational work schedules and follow up implementation
• Coordinate and/or Engage in technical assistance and/or logistical work
• Assist in the creation, improvement and maintenance of operational processes and systems
• Prepare office communication and draft reports.
• Handle communication at operational level and provide update
• Assist in the compilation and maintenance of data and information for preparation, implementation and monitoring of budgets, activities etc..

Specific Responsibilities

• Assist with the day-to-day functions of the Travel and Accommodation Unit to coordinate travel-related matters within the mission
• Assist with the administration of all official mission travel, including the processing of requests for border clearance
• Calculate airfare, excess baggage entitlements, terminal expenses, daily subsistence allowance for staff and dependents travelling on missions, etc
• Provide information to staff on the most direct and economical routes and plan routings and itineraries accordingly
• Review travel claims and supporting documentation for completeness, accuracy, validity, and conformity with AU rules prior to forwarding them to the Finance Section
• Coordinate with the Finance Section regarding reimbursement of travel
• Associate claims with travel authorizations or other obligation documents
• Prepare amendments to existing obligation documents as and when required
• Ensuring validity of budget allotment and object expenditure codes assigned
• Review the information management system towards ensuring that no claim is duplicated and that arrangements are made to collect charges for any deviation from the authorized itinerary
• And any other duties asked by the Senior Managers/Direct Manager.

Academic Requirements and Relevant Experience

• University Diploma in Transportation, Logistics, Fleet Management, Tourism Administration or related fields of study.
• 3 years’ experience in administrative work in similar international organizations

Required Skills

• Communication, report writing, and presentation skills

• Planning and organizational skills

• Research and analytical skills

• Interpersonal and negotiation skills

• Proficiency in Microsoft Office Suite and African Union IT systems

• Proven experience using an Applicant Tracking System (ATS) or knowledge of SAP SuccessFactors

• Fluency in one of the African Union's official working languages ​​(French, English, Portuguese, Spanish, Swahili, and Arabic); fluency in another AU language is an asset

Leadership Competencies

Core Competencies

Functional Competencies

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EQUAL OPPORTUNITY:

The African Union Commission is an equal opportunity employer, and qualified women are strongly encouraged to apply.

TERM OF CONTRACT AND START DATE:

This position is a regular 3-year contract, with the first 12 months being a probationary period. Thereafter, the contract is renewable for a further two years, subject to satisfactory performance and achievements.

SALARY:

As an indication, the base salary for this position is US$15,758.00 (GSA 5, Step 1) per year. In addition to this salary, other benefits are provided, such as a post allowance (48% of the base salary), a housing allowance (US$16,813.44 per year), and a tuition allowance (100% of tuition fees and other related expenses up to a maximum of US$10,000 per child per year) for international staff and US$3,330 per child per year for local staff.

Applications must be submitted no later than 23:59 GMT on 18 July 2026

-Only candidates who meet all job requirements and are selected for interviews will be contacted. 

-Consideration will be given only to those candidates who have submitted a fully completed online application with a curriculum vitae (CV), an African passport, and the required academic qualifications, such as Diplomas, Bachelor's degrees, Master's degrees and any relevant certificate in line with the area of expertise. 
-Candidates from less represented countries within the African Union are strongly encouraged to apply for positions that fit their profiles. These countries include Algeria, Angola, Cape Verde, Central African Republic, Comoros, Egypt, Equatorial Guinea, Eritrea, Eswatini, Guinea, Guinea-Bissau, Liberia, Libya, Madagascar, Mali, Morocco, Namibia, Niger, Sahrawi D.R., Sao Tome and Principe., Seychelles, Somalia and Tunisia.

Requisition ID: 3015