HMAR (Highly Mobile and At-Risk) Caseworker

JOB TITLE:    HMAR Program (Highly Mobile & At-Risk) Caseworker
DUTY DAYS:  205 DAYS
PAY GRADE:  E00
STARTING SALARY: 
 
PRIMARY PURPOSE:
Assist the Highly Mobile & At-Risk (HMAR) Student Program to meet local, state, and federal policies. Work under the supervision of HMAR Coordinator and HMAR Counselor.
 
QUALIFICATIONS:
Education / Certification:

• High School Diploma
• College Associates

 
SPECIAL KNOWLEDGE/SKILLS:
 Knowledge of general technology systems

• Must be able to work effectively and efficiently with many people (parents/guardians, campus staff, district staff and community partners)
• Microsoft Suite (Word, Excel, Power Point, SharePoint, Outlook, Teams and Loop)
• Bilingual (Written and oral communication in Spanish)
• Software: Skyward, SharePoint/TEAMS 

 
MAJOR RESPONSIBILITIES AND DUTIES:

• Administrative & Technical Responsibilities
• Manage Microsoft Suite applications, including SharePoint and shared drive organization.
• Oversee the Campus Referral Process and maintain accurate, compliant documentation.
• Complete PEIMS coding in accordance with Texas Education Agency (TEA) standards.
• Attend TEA and Region IV TEHCY Trainings
• Process payroll for HMAR staff
• Manage grant-related purchasing, printing orders, and documentation across all assigned programs.
• Prepare journal entries for student tuition vouchers.

• Process transportation payments for contracted service providers.

   

• Grant & Financial Management
• Administer and manage grant funds for Federal, State and Local grant.
• Ensure proper financial tracking, shadow budget, allowable expenditures, and compliance with federal, state, and district requirements.
• Collaborate with Accounting, Finance, Grants, Payroll and Purchasing Departments to support budget and grant management processes.
• Maintain physical and digital files, reports, and documentation required for auditing and compliance.
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• Case Management
• Work closely with Attendance Clerks, Campus Case Managers, and school counselors to provide technical support for enrolling highly mobile students.
• Support the HMAR Team with campus and regional dispute resolutions.
• Gather and prepare documentation for Residency Verification files.
• Maintain supplemental service requests and ensure auditable documentation.
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• PEIMS & Data Integrity
• Collect and submit PEIMS data in alignment with TEA's PEIMS Data Standards.
• Work collaboratively with campus and district personnel to organize, validate, and prepare PEIMS submissions according to state deadlines.
•  
• Transportation
• Manage Emergency Transportation for McKinney-Vento Students.
• Assist HMAR Coordinator with PISD McKinney-Vento School of Origin Transportation services.
• Manage and process payment process for supplemental transportation services.
•  
• Collaboration, Compliance & Communication
• Maintain effective communication with colleagues, students, families, and community partners.
• Protect student and family confidentiality in compliance with district, state, and federal regulations.
• Attend regional and state TEA TEHCY training to remain current on program requirements.
• Comply with all local, state, and federal policies and compliance procedures.

PHYSICAL DEMANDS/ ENVIRONMENTAL FACTORS:
Prolonged use of computer; steady phone interactions; moderate standing, walking, and bending.