Indirect Buyer & Fleet Coordinator

Job Description

The Role

You'll be the go-to person for indirect purchasing and fleet operations across EMEA. Combining procurement know-how with a structured approach to fleet management, you'll keep things running smoothly — from purchase orders and supplier negotiations to vehicle lifecycles and compliance. If you thrive on variety, process ownership, and cross-functional collaboration, this role is for you.

What you will do

Indirect Purchasing

• Own end-to-end purchasing for indirect categories (services, MRO, facilities, packaging, tooling, professional services)
• Create and manage purchase orders; ensure pricing, lead times, and approvals comply with policy
• Source and negotiate with suppliers — driving cost efficiency and TCO improvements
• Resolve issues swiftly: order confirmations, invoice mismatches, delivery delays
• Partner with Finance, Logistics, Quality, Legal, and Operations for smooth execution

Fleet Management

• Act as primary fleet contact for EMEA — guiding employees and coordinating with leasing partners
• Manage the full vehicle lifecycle: ordering, registration, insurance, maintenance, and end-of-lease returns
• Keep fleet data accurate: vehicles, drivers, contracts, mileage, and renewal records
• Handle damage cases, fines, insurance claims, and country-specific exceptions
• Support onboarding with vehicle allocation, documentation, and policy communication
• Ensure compliance with local regulations, company car policy, and duty of care across EMEA

Continuous Improvement

• Standardise processes, create SOPs, and eliminate manual steps
• Support system improvements (M3, Medius, reporting) to boost efficiency
• Track KPIs (PO cycle time, fleet lead times, fines aging) and drive improvement actions

About You

• Bachelor's in Supply Chain, Business, Finance or equivalent
• 3+ years in indirect procurement; fleet management experience is a plus
• Solid grasp of procurement policy, approval controls, and supplier management
• Strong negotiation, analytical, and stakeholder communication skills
• Fluent English; Dutch and/or French strongly preferred

Competencies & Tools

• Customer-first mindset

• Change & improvement mindset

• Attention to detail & compliance

• ERP: M3 and Medius Procurement

• Problem solving & escalation management

• Procurement tools: Nexus, Medius

• Time management across countries & deadlines

• Microsoft 365: Excel, Teams, Outlook

At Victaulic, our success thrives on the ingenuity, passion, and dedication of our people – building a future of innovation together! Apply now!