Receptionist

As our first point of contact for Med-Eng, you will be responsible for answering phones, greeting guests and performing a variety of administrative duties to support various departments.   Duties & Responsibilities:     Administrative Duties   Handles incoming calls and responds to general enquiries; transfers or redirects as necessary. Occasionally paging over public address system. Greet visitors and direct to appropriate contacts within the organization. Controls and tracks visitor/contractor’s badges and logbook. Send, receive and distribute daily mail, faxes and courier packages. Processes outgoing mail and post daily. Maintains postage level in postage machine. Maintain Corporate Kitchen– inventory of supplies, emptying dishwasher, etc. Ensure Meeting Rooms are clean – Replace Tablecloths if necessary. Prints and posts daily calendar and back-up for approving calendar requests, Order office supplies and other items as requested. Assist with packaging and shipments of small spare parts (RMA) Prepare shipping labels/ and shipments for outgoing courier packages along with packing lists and commercial invoices with guidance from the Logistics Team. Assist with special projects assigned by Supervisor.   Departmental Assistance   Processing the LORs pickup and delivery between the Global Affairs Canada and the Embassies. Provides administrative support with printing, photocopying, catering, etc. to other departments as required. Provide Administrative Support to Sales Coordinators, Marketing & Customer Support Teams as required. Create Shipping & Purchase Requisition forms when requested       Hiring Requirements:   A minimum of two years’ experience in an office environment. Secondary school diploma or equivalent. Intermediate computer skills, including Microsoft Office, Outlook, Outlook Scheduling. Word, Excel, Internet. Excellent communication skills in both oral and written English. Must have exceptional Customer Service skills, with the ability to interact/communicate effectively, tactfully and diplomatically with internal and external customers. Ability to independently manage and organize work activities.