Personal Assistant to Partner

Job Description & Summary

We are looking for a proactive, highly organised and service-oriented Personal Assistant to Partner who will provide day-to-day support to senior leadership and help ensure smooth team operations. This role is ideal for someone who enjoys working in a dynamic environment, can manage multiple priorities, and brings a high level of discretion, flexibility and ownership.

Key Responsibilities – Partner Support

• Ensure seamless coordination of the Partner’s calendar, including the effective scheduling of meetings, calls and shifting priorities

• Provide high-quality mailbox management support through communication prioritization, timely follow-up and efficient coordination of day-to-day correspondence

• Coordinate approvals to ensure timely review and sign-off of requests and documents

• Maintain the Partner’s timesheet and support related administrative processes

• Arrange travel, including itineraries, registrations and related coordination

• Provide support with presentation updates, formatting and preparation of materials

• Act as a reliable point of contact for day-to-day operational and administrative needs

Key Responsibilities – Team and Administrative Support

• Coordinate business travel bookings and process related expense claims

• Support purchasing activities, including purchase orders, requisitions and invoice processing

• Manage engagement letters for the team, including coordination of signatures and archiving

• Provide office management support, including ordering supplies and coordinating practical office needs

• Support onboarding for new joiners and maintain related team administration

• Arrange team meetings and support meeting logistics, including rooms, refreshments and coordination

What We Are Looking For

• Strong organizational skills and attention to detail

• High level of agility and flexibility in managing changing priorities and day-to-day tasks

• Ability to react promptly and effectively to constant changes in schedule, requests and business needs

• Comfort working in a dynamic environment with shifting priorities and tight timelines

• Basic knowledge of MS Office

• Ability to work independently, take ownership and follow tasks through to completion

• Professional communication skills and a proactive, service-oriented approach

• Discretion and reliability when handling confidential or sensitive matters

What we offer

• Fair salary plus paid overtime and flexible working hours.

• Paid time off 25 days, 3 wellbeing days and 2 extra days off from the company at the end of the year.  

• High-end Ultrabook and iPhone with unlimited data.  

• Benefit program with 30.000 points that you can use for holidays, education, food vouchers, sports, health... Simply on what you enjoy.   

• Supporting your development and education: business and digital skills training (e.g. Alteryx, Power BI, Tableau), ongoing training and certifications, e.g. Microsoft (Azure, PowerApps), project management (Prince2, PMI), service management (ITIL), agile development (Scrum, SAFe), DAMA, Salesforce, coaching and presentation skills and more. And various training within our technology communities.  

• Extra-work activities and Away Days (team building, ski weekend, etc.).   

• Regular feedback on your work, also consultation with a coach with whom you can address your further development and career direction.