Admin Officer

Job Requirements

Key Responsibilities

1. Plant Administration & Facility Management (Primary Responsibility)

• Manage and oversee canteen operations, employee transportation, security services, housekeeping, and gardening activities.
• Ensure smooth functioning of office administration activities including stationery, courier, telephone, AMC coordination, office provisions, and vendor management.
• Coordinate facility maintenance activities and ensure timely closure of infrastructure-related issues.
• Monitor and process vendor invoices, service contracts, and related payments.
• Manage visitor management systems, gate control processes, and administrative records.
• Coordinate employee mediclaim activities and annual health check-ups with service providers.
• Ensure availability and upkeep of plant facilities to maintain a safe and productive work environment.

2. Safety, Health & Compliance

• Support implementation of EHS guidelines and ensure adherence to safety, security, and housekeeping standards.
• Promote safe working practices and support initiatives aimed at achieving zero accidents.
• Coordinate safety-related administrative requirements and support compliance audits.
• Maintain records and documentation related to administration and statutory requirements.

3. Contract Labour & Apprentice Management

• Coordinate deployment of contract labour based on plant requirements.
• Monitor contractor attendance, compliance documentation, and billing processes.
• Ensure compliance with contractor management requirements and support contractor audits.
• Coordinate induction training and maintain records for contract labour, apprentices, and NAPS trainees.
• Monitor attendance and documentation of apprentices and other temporary manpower.

4. Employee Welfare & Engagement

• Coordinate employee welfare initiatives and engagement activities within the plant.
• Support organization of health camps, awareness programs, and employee well-being activities.
• Manage employee identity card issuance and related administrative support.
• Maintain records related to long service awards and other employee recognition programs.

5. Administrative Documentation & Reporting

• Maintain administrative records, registers, contracts, and documentation.
• Prepare periodic administration MIS and reports for management review.
• Maintain training records and other plant administration-related databases.
• Support audits by providing required administrative documentation and records.

6. HR Operations Support (Secondary Responsibility)

• Support attendance administration and employee data updates in HR systems.
• Assist in employee onboarding, separation documentation, and issuance of employment-related letters.
• Provide administrative support for payroll inputs and HR record maintenance.
• Assist Plant HR Head in preparation of periodic reports and employee-related documentation.