HR Coordinator

Company description Zenith is the ROI Agency. Our more than 6,000 specialists across 95 markets offer unparalleled capabilities in Media, Data, Technology, Commerce and Content. We put effectiveness at the heart of our work to solve complex challenges, drive successful business outcomes, and grow our clients’ businesses. Zenith is part of Publicis Media, the media arm of Publicis Groupe. Over the past year, Publicis Media has been transforming the way we do our business. From structuring our investment practice around data and digital to bringing our strategy, data sciences and research practice under one house, we’ve been shaping Publicis Media to be the media network of tomorrow. One that both you and I want to work at. Publicis Media Canada is proud to be Great Places to Work™ certified and recognized with Best Workplaces™ for Today’s Youth. We provide continuing opportunities for career growth by fostering a diverse work environment that respects and supports individual contributions and opinions. We also offer our employees market leading benefit and incentive programs. You’ll be provided with vacation plus additional long weekend Publicis days, holidays closures, your birthday off, free Headspace memberships, wellness and technology credits, and a market leading savings plan. We strive to provide what matters to you personally with the ability to choose and modify programs to suit your lifestyle Overview The HR Coordinator plays a key role in supporting the employee lifecycle and ensuring the accuracy of HR data, reporting, and processes. This position serves as a trusted partner to the HR team by coordinating onboarding and offboarding activities, maintaining HR systems and employee records, generating workforce reports, conducting exit interviews, and supporting employee engagement initiatives. The ideal candidate combines strong administrative capabilities with a data-driven mindset and enjoys working with systems, reporting, process improvement, and employee experience programs. Responsibilities Coordinate onboarding and offboarding activities, ensuring a seamless employee experience and supporting new hire integration programs. Prepare and administer employment-related documentation, including offer letters, employment changes, transfers, promotions, leaves of absence, work permit documentation, and termination documentation. Maintain accurate employee records and ensure data integrity across HR systems through regular audits and updates. Generate recurring and ad hoc reports related to headcount, turnover, hiring activity, employee movements, compensation, workforce metrics, and other business reporting needs. Analyze HR data and identify trends, discrepancies, and opportunities for process improvement. Conduct exit interviews, summarize key findings, and provide insights to support retention and employee experience initiatives. Support HRIS administration, including troubleshooting issues, testing system enhancements, and assisting with system implementations and integrations. Track and maintain compliance-related requirements, including mandatory training, policy acknowledgements, employee documentation, and regulatory reporting requirements. Develop and maintain HR process documentation, templates, standard operating procedures, onboarding resources, and employee-facing HR materials. Support employee engagement, recognition, wellness, learning and development, workplace events, and culture-building initiatives. Serve as a primary point of contact for employees and external vendors regarding benefits administration, leave management, payroll coordination, HR policies, programs, systems, and employee support inquiries. Support workplace health and safety initiatives, employee committees, audits, compliance activities, and organization-wide HR projects. Partner with HR team members and business leaders to provide accurate reporting, administrative support, and workforce information as required. Qualifications 2-3 years of HR coordination, HR administration, HRIS, or HR analyst experience. Proficiency in Excel Experience maintaining HRIS data and generating workforce reports. Strong attention to detail and commitment to data accuracy. Excellent organizational and communication skills. Ability to manage multiple priorities and deadlines. Post-secondary education in Human Resources, Business Administration, or a related field. Competencies Data Analysis & Reporting HR Systems & Technology Attention to Detail Process Improvement Organizational Skills Problem Solving Communication Skills Customer Service Orientation Additional information Zenith is an equal opportunity employer and we welcome and encourage applications from all interested parties. Accommodations are available, upon request, for all stages of the interview and employment process for those with a disability or medical need during any stage of the recruitment process.  We thank all candidates for their interest in Zenith , however, only those candidates selected for an interview will be contacted. We’re committed to building a diverse and inclusive workplace. Accommodations are available throughout the hiring process upon request. Salary Transparency matters to us. The salary range for this position is $55K - $65K per year. Actual compensation within this range will be based on a variety of factors, including relevant experience, knowledge, skills, and applicable certifications. This range reflects what we reasonably expect to offer based on current market data. AI Use We use artificial intelligence (AI) tools to support parts of our hiring process, such as reviewing applications or analyzing resumes. These tools assist our recruitment team but never replace human decision-making. We believe in a human-first approach, where your experience and potential are recognized by people.

2-3 years of HR coordination, HR administration, HRIS, or HR analyst experience. Proficiency in Excel Experience maintaining HRIS data and generating workforce reports. Strong attention to detail and commitment to data accuracy. Excellent organizational and communication skills. Ability to manage multiple priorities and deadlines. Post-secondary education in Human Resources, Business Administration, or a related field. Competencies Data Analysis & Reporting HR Systems & Technology Attention to Detail Process Improvement Organizational Skills Problem Solving Communication Skills Customer Service Orientation

Coordinate onboarding and offboarding activities, ensuring a seamless employee experience and supporting new hire integration programs. Prepare and administer employment-related documentation, including offer letters, employment changes, transfers, promotions, leaves of absence, work permit documentation, and termination documentation. Maintain accurate employee records and ensure data integrity across HR systems through regular audits and updates. Generate recurring and ad hoc reports related to headcount, turnover, hiring activity, employee movements, compensation, workforce metrics, and other business reporting needs. Analyze HR data and identify trends, discrepancies, and opportunities for process improvement. Conduct exit interviews, summarize key findings, and provide insights to support retention and employee experience initiatives. Support HRIS administration, including troubleshooting issues, testing system enhancements, and assisting with system implementations and integrations. Track and maintain compliance-related requirements, including mandatory training, policy acknowledgements, employee documentation, and regulatory reporting requirements. Develop and maintain HR process documentation, templates, standard operating procedures, onboarding resources, and employee-facing HR materials. Support employee engagement, recognition, wellness, learning and development, workplace events, and culture-building initiatives. Serve as a primary point of contact for employees and external vendors regarding benefits administration, leave management, payroll coordination, HR policies, programs, systems, and employee support inquiries. Support workplace health and safety initiatives, employee committees, audits, compliance activities, and organization-wide HR projects. Partner with HR team members and business leaders to provide accurate reporting, administrative support, and workforce information as required.