Logistics Coordinator

Primary Duties: 

Administration

• Support routine departmental communication and logistics for departmental meetings and announcements

• Maintain SharePoint folders, distribution lists, etc.

• Assist with administration, training and reporting functions for departmental Activity Tracker compliance

• High level of skill in using technology solutions such as Word, Excel, PowerPoint, Project, Visio and SharePoint

• Requires background in project work by data analysis, reports, data modeling, etc. with the goal of highlighting useful information, suggesting conclusions, and supporting decision making as needed

• Assist with the collection and analysis of site metrics

• Responsible for special projects and assignments as directed

Scheduling and Operations-

• Schedule activities using multiple platforms across the department e.g. office tracker for TSR and husbandry, SharePoint, Outlook, and other scheduling software

• Creates and maintains daily scheduling assignments within CM as needed

• Assists with rodent census using systems

• Assists with site equipment management

Procurement-

• Provide support for animal ordering and approvals

• Knowledge and maintenance of specialized rodent diets and enrichment items for each species

• Responsible for inventory management including supply ordering and supply receipt process for the department

• Must have proven experience in an AAALAC accredited facility, preferably in the pharmaceutical Industry

• Requires a basic understanding of animal facility operations

• Should have significant experience with procurement programs, databases and reporting tools such as Activity Tracker, SAP, ARIBA etc.

• Experience providing administrative support

• Must possess excellent organizational, interpersonal and communications skills as well as sensitivity to handling confidential information

• Must be detailed oriented, flexible and possess the ability to work under pressure

• Must be a quick learner able to set and juggle priorities by handling multiple tasks simultaneously

• Must have positive, can-do attitude at all times

• Independently plan and execute work to meet assigned objectives

• Manages own time and professional development

• Demonstrated calendar management is a must

• The ability to learn and apply new procedures quickly will be required

• Demonstrated ability to balance multiple priorities and manage time effectively

• Good interpersonal and organization skills are essential

• Excellent command of the English language – both spoken and written

• Pharmaceutical industry and laboratory animal experience preferred

• Associates in related field required; BA/BS preferred

• LATG is preferred

• PMP certification is desirable

• CMAR certification is desirable

Thanks

Regards

Ricky