Administrative Specialist 1
Job Description
Initial Posting Date:
06/18/2026Application Deadline:
06/28/2026Agency:
Oregon Government Ethics CommissionSalary Range:
$4,049 - $5,548Position Type:
EmployeePosition Title:
Administrative Specialist 1Job Description:
Do you have a passion for helping others? Do you excel at providing excellent customer service and enjoy being a resource for others? The Oregon Government Ethics Commission (OGEC) is searching for its next permanent Administrative Specialist 1!
APPLY TODAY!
ADMINISTRATIVE SPECIALIST 1
As an OGEC Administrative Specialist 1, you will be the face of OGEC. You will help public officials who reach out to OGEC for assistance and help them navigate various systems and support OGEC’s lobbyists, clients, and public officials with their filing needs. See complete position description here.
SALARY:
$3,796-$5,189/ per month Non-PERS Rate
$4,049-$5,548/ per month PERS Rate
WHAT WE ARE LOOKING FOR:
Your application must demonstrate education and/or experience in the following:
MINIMUM QUALIFICATIONS
Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data; OR
An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data; OR
An equivalent combination of education and experience.
Skills and experience should demonstrate the ability to:
use file management systems, secure file-sharing platforms (e.g., FileCloud), Adobe Pro and Microsoft 365 applications (Word, Excel, Outlook, Teams) to streamline and automate tasks, communicate, maintain confidentiality. Ability to learn new technologies and applications.
ensure all documentation, orders, notices, reports, and files are accurate, complete, and in compliance with legal and regulatory requirements and database management.
communicate with a variety of people at all levels such as administrators, other agency or legislative staff members, the press, and the public, with strong customer service skills and the ability to maintain confidentiality as needed for the situation.
handle sensitive and confidential information with discretion and integrity, ensuring compliance with privacy regulations and safeguarding data.
Join us at an informal info session and learn more about the position!
June 24, 2026 – 12:00pm – 1:00pm PST
Meeting ID: 229 677 788 875 912
Passcode: sE3vn7Ls
Dial in by phone
+1 503-446-4951
Phone conference ID: 217 872 221#
We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. OGEC recognizes that some applicants do not always apply for positions unless they directly meet all of the qualifications. We greatly encourage you to apply even if you don't meet every one of our desired qualifications listed and we welcome applicants from diverse and varied backgrounds.
HOW TO APPLY:
Click apply.
Complete job history and education sections. Work history, experience, and education must clearly show that you meet the qualifications of the position.
RESUME: Upload resume and cover letter showcasing your amazing skills, education, training, and experience and why you are the best fit for this position in PDF format.
Upon submitting your application, please check your Workday account for additional tasks to complete, such as questionnaires, and to request veteran's preferences (if applicable).
Eligible veterans and Oregon National Guard servicemembers (current and former) who meet the qualifications of the position will be awarded candidate preference. For more information, please visit Veterans Resources. Be sure to submit your documentation in order to have the preference considered. You may also call the Oregon Department of Veterans' Affairs at: 1-800-692-9666.
The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an educational institution during the application process.
Please save a copy of this job announcement for reference, as it is not available for you to view after the announcement deadline.
ALL APPLICANTS: You will only have one opportunity to upload the required resume and cover letter. Please convert your documents to PDF format. Drag and drop the documents into Workday when prompted to upload your resume. If you are concerned that one or both requested documents didn't attach to your application, if you need an accommodation under the Americans with Disabilities Act (ADA), have questions, or need assistance with the application process, please contact Becky Maison at [email protected] . Any email materials will be associated on your behalf if received before the posting deadline.
CURRENT STATE EMPLOYEES: Login to Workday using your state-issued login and apply via the Jobs Hub Worklet located on your home page. Using a private account disrupts the hiring process for all internal candidates. Prior to clicking "Apply", update your employee profile to reflect your Education, Skills, and Job History (including your current job)
Please note: You must attach your resume and cover letter to your application and complete the job history and education sections of the application. Failure to submit the required materials will remove your application from consideration.
PROJECTED RECRUITMENT TIMELINE:
Recruitment Closes: June 28, 2026
In Person Interviews: July 20-21, 2026
Anticipated Start Date: August 5, 2026
*These dates are approximate and may change.*
WHAT’S IN IT FOR YOU:
Robust health care plan and benefits
Scheduled Cost of Living Adjustments (COLA): Effective 1/1/27 – 4%
Retirement planning including PERS and deferred compensation
11 paid holidays a year
Training opportunities and career growth potential
Opportunity to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF)
Free parking!
WORKING CONDITIONS:
Ability to work in an area of moderate noise level with distractions and maintain good working relationship with other employees in the unit/office. Requires daily computer usage, typing, talking, sitting, and standing.
HELPFUL LINKS & RESOURCES:
How to Set Job Alerts | Workday Applicant FAQ | What You Need to Know to Get the Job |Oregon Job Opportunities Webpage | Classification and Compensation | Pay Equity
ADDITIONAL INFORMATION:
Finalists will be subject to a computerized criminal history check. Adverse background data may be grounds for immediate disqualification.
The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect an additional 6%. If the successful candidate is non-PERS qualifying, after six months the candidate will become PERS qualifying, and the salary will be adjusted automatically.
Agency does not offer visa sponsorship. Within three days of hire, applicants will be required to complete I-9 documentation and confirm authorization to work in the United States. If your employment authorization and documentation is contingent on sponsorship now or in the future, you will not meet Agency employment eligibility standards.
Employee must have a valid license to drive and an acceptable driving record. If not, employee must be able to provide an alternate method of transportation.
This is a full-time, permanent, Administrative Specialist 1 position that is not currently represented by a union. The employees are currently engaged in unionizing activities with SEUI 503 and this position may be a represented position in the future.
This recruitment may be used to fill future vacancies.
Recruitment Assistance: If you have questions about the recruitment or need an alternate format to apply, please contact our recruitment team at [email protected] or 503-378-6803. Please be prepared to describe the alternate format needed.
The Oregon Government Ethics Commission is an Equal Opportunity, Affirmative Action Employer Committed to a diverse workplace.